Select Board Minutes Archive
Town of Isle La Motte
Select Board Meeting
May 1, 2013
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Selby Turner
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Betty Lockerby-Town Service Officer, Debbie Spaulding-Lister, Charles Gurney, Art Larvey, Barb Larvey, Kathie Balutansky, John Yaratz-Road Coordinator
The meeting was called to order at 5:00 PM on May 1, 2013 by Chair Stata.
1. Additions to Agenda: None
2. Grand Isle Sheriff Department Visit: No Sheriff
3. Town Officers/Possible Appointments
a. North West Solid Waste Representatives:
Turner made a motion to re-appoint Terry Anderson to her third year, 2nd by Spaulding, all in favor.
b. Town Service Officer:
Spaulding made a motion to appoint Betty Lockerby to the Town Service Officer position, 2nd by Turner, all in favor.
North Waste Solid Waste/Special Trash Collection:
Ms. Balutansky had discussion; ILMCO is going to pay for the first (approx.) two hundred tires.
Charles Gurney had discussion; people are willing to help those that need help during the special trash collection.
4. Warrants for Payroll and Payables:
Payroll dated 4/12/2013 in the amount of $1,484.01 signed by Turner.
Spaulding made a motion to ratify, 2nd by Turner, all in favor.
Payroll dated 4/17/2013 in the amount of $475.60 signed by Turner.
Spaulding made a motion to ratify, 2nd by Turner, all in favor.
Payroll dated 4/26/2013 in the amount of $1,450.76 signed by Turner.
Spaulding made a motion to ratify, 2nd by Turner, all in favor.
Payroll dated 5/1/2013 in the amount of $39.63
Spaulding made a motion to approve the payroll, 2nd by Turner, all in favor.
Town of Isle La Motte
Select Board Meeting/May 1, 2013/page 2.
Payable dated 4/17/2013 in the amount of $3,196.42 signed by Turner.
Spaulding made a motion to ratify, 2nd by Turner, all in favor.
Payable dated 5/1/2013 in the amount of $11,179.35
Spaulding made a motion to approve the payable, 2nd by Turner, all in favor.
5. Minutes of April 3, 2013
Spaulding made a motion to approve the minutes of April 3, 2013, 2nd by Turner, all in favor.
6. Road Commissioner Report:
Turner had discussion:
Update on glass dump; work continues. Additional two week extension on the easement was granted from the McGregor’s.
John Yaratz had discussion; fabric will be put down and covered, the project is at (approx.) 103.5 feet.
West Shore culvert extension is completed.
Trees and branches were removed from Main Street and New Road areas.
Tree down due to the beavers, tree was removed from the road near the School.
School sign and 35 mph sign was placed on School Street, these signs are temporary, waiting for new signs to be shipped.
Cold patch has been ordered.
Process will begin on culvert and infrastructure inventory.
Tree removal; Turner suggests the Tree Warden be responsible for trees on town property and the trees and branches that need removal due to visibility on the roads should be the responsibility of the Road Commissioner.
Board had discussion on tree cutting/removal and who could have the wood. The Tree Warden must inform the board of the tree removal inventory, and inform the board before taking any trees down.
John Yaratz had discussion; would be willing to take the tree down and remove at no cost and keep the wood.
Gravel roads will be started on.
7. Town Hall Historic Preservation Grant-Discussion-Update: tabled until next board meeting.
8. Town Clerk & Treasurer Report:
Betsy had discussion; the work on the closet has started.
Town of Isle La Motte
Select Board Meeting/May 1, 2013/page 3.
a. SymQuest-New Contract; Betsy had discussion; the prior five year contract is up and a new one needs to take its’ place. A color copier is offered for approx., $20.00 more each month than a black and white.
Spaulding made a motion to approve the lease of a new and improved color copier and approve any member to sign the contract, 2nd by Turner, all in favor.
9. Budget Discussion; board reviewed the monthly budget.
Other discussion; Debbie Spaulding had discussion; Grievance meeting is set for May 11, 2013 and NEMRC will be providing more training on Micro solve.
John Yaratz had discussion; Char-p Rental has delivered the last three loads of salt and sand.
10. Approve Warning for Special Election: Stata read the warning:
Official Warning
Special Town Meeting
Town of Isle La Motte
The legal voters of the Town of Isle La Motte are hereby notified and warned to meet at the Isle La Motte Town Hall on Tuesday, June 4, 2013 between the hours of 9:00 AM and 7:00 PM at which time the polls will be open for the purpose of voting by Australian ballot.
Article 1. To elect by Australian Ballot the following officers:
Auditor, for 1 year or portion thereof of a 3 year term
Auditor, for 2 years or portion thereof of a 3 year term
Auditor, for 3 years or portion thereof of a 3 year term
Spaulding made a motion to approve the warning Steve just read, 2nd by Turner, all in favor.
11. Retirement Escrow Monies-Discussion; Tabled until next board meeting.
12. Homestead Late Filing-Discussion:
Debbie Spaulding had discussion; the State of Vermont is asking the towns to not waive the late filing fees for late filers for the Homesteads, this creates a backlog in the system. The town will keep the penalty.
Spaulding made a motion to not waive that penalty anymore, 2nd by Turner, all in favor.
Town of Isle La Motte
Select Board Meeting/May 1, 2013/page 4.
Charles Gurney had discussion; ILMCO has offered to do some beautification to the island and is asking permission from the board.
Plant white flocks around the flower box and stone marker at the entrance to the island. Plant lilies and trim out the bushes between Duffy property and the picnic area on the S curves. There will be no cost to the town. Chris Smith (St. Anne’s Shrine) will donate topsoil, Turner’s have donated 20 tubs of lilies.
Board agreed that; ILMCO will do the beautification or until a time comes when ILMCO is asked to stop.
Other conversation; Kathie Balutansky, John Yaratz
13. Review Calendar: board reviewed.
14. Trustees of Public Funds & Town-Promissory Note-Signatures:
Spaulding made a motion to sign the Promissory Note, 2nd by Turner, all in favor.
15. Inn at The Isles-Letter requesting BYOB permission:
Board agreed that, no permission is required from the town for the Inn at The Isles for BYOB at their establishment.
16. Mowing:
Spaulding will contact Joe St. Lawrence for a price.
17. Other Business:
a. Woodmen of the World-update: Board had discussion; a residence inquired on using the facility this summer and was told it was rented for the month of August. The Woodmen of the World representatives did state that the community could use the facility if not already being used/rented.
Spaulding made a motion to adjourn at 6:15 PM, 2nd by Turner, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________
Rustam Spaulding________________________________________________
Selby Turner____________________________________________________
Approved on____________________________________________________
Town of Isle La Motte
Select Board Meeting-Special Meeting-Petition & Electrical Easement
April 12, 2013
Town Hall/9:30 AM DRAFT
Members present: Steve Stata, Rustam Spaulding & Selby Turner
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister/Chair, Barbara Callahan-Trustee of Public Funds/Chair
The meeting was called to order on April 12, 2013 at 9:37 AM by Chair Stata.
1. Petition/Special Election-Auditors:
Stata had discussion; verbage approved/authorized/passed on by the Secretary of State’s Office.
Stata read the document:
The intent of the petition submitted to the Select Board was to cause the Select Board to hold a special election to elect three auditors for the positions on the Board of Auditors.
The petition originally submitted states:
Petition of Legal Voters of Isle La Motte to the Select Board
The undersigned legal voters of the Town of Isle La Motte hereby petition the Isle La Motte Select Board to call a special meeting to vote on the following articles:
1. To elect an auditor for a term of 1 year
2. To elect an auditor for the term of 2 years
3. To elect an auditor for the term of 3 years
The exact date of the requested election, nor the term of each auditor was known at the time the petition was written; therefore the petition should be changed/amended by the Select Board to read:
“to hold a special election to fill the remaining terms of the three Auditor positions: Position #1) For the one year or portion thereof remaining of a three year term, Position #2) For the two year or portion thereof remaining of a three year term, Position #3) For the three year or portion thereof remaining of a three year term.”
Stata had discussion; received an email from Will Senning-Secretary of State’s Office, confirming it is a clerical change/appropriate length of terms. Senning offers his best advice on interpreting the State Statue.
Turner made a motion to change the wording on the petition, 2nd by Spaulding, all in favor.
The warning will be approved at the May 1, 2013 Select Board meeting.
A notice will be posted in The Islander (April 16th).
Petitions will be due by 5:00 PM on April 29, 2013
Town of Isle La Motte
Select Board Meeting-Special Meeting-Petition & Electrical Easement
April 12, 2013/Page 2.
2. Property Easement for Electrical Company:
Board had discussion; power lines will be buried on West Shore Road at approx. Richard Heaps property.
Board signed the easement for Vermont Electric Cooperative, Inc.
Other discussion; Betsy Howland
Board had discussion; State Retirement Plan-Monies escrowed. Will be added to May 1, 2013 board meeting agenda.
Board had discussion; Waive Homestead late filing fee. Will be added to May 1, 2013 board meeting agenda.
Spaulding made a motion to adjourn, 2nd by Turner, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_______________________________________
Rustam Spaulding_________________________________
Selby Turner_____________________________________
Approved on_____________________________________
Town of Isle La Motte
Select Board Meeting
April 3, 2013
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Selby Turner
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister-Chair, Deb Daly-Lister, John Yaratz-Road Coordinator, Betty Lockerby, Barbara Callahan-Trustee of Public Funds, Sylvia Jensen, Frank Sesera, Mike Daly, Brian Costello-Local Motion, Keri Johnson, Bill Johnson
The meeting was called to order at 5:02 PM by the Chair, Steve Stata.
1. Additions to Agenda:
Item #8-Appoint Town Officers will be moved to #5.
Item #10-Town Hall Historic-Preservation Grant-Discussion/Possible Approval will be moved to #6
2. Grand Isle Sheriff Department Visit-No Sheriff
3. Discussion/approval of letter, RE; permits needed for bike byways rest area in ILM
Brian Costello of Local Motion had discussion; Lake Champlain Scenic Byway Bicyclist Rest Areas, two rest areas will be available in Isle La Motte. One rest area located at Goodsell Ridge Preserve and one rest area located at South End Café/Hall Home Place. The rest areas will consist of bike racks, picnic table with roof and a kiosk. Goodsell Ridge will not have a kiosk, there is one there already. Possibility of other rest areas in other areas in Isle La Motte at a later date.
Note: for interest of disclosure, South End Café/Hall Home Place is co-owned by Steve and Carol Stata.
Local Motion requests the following letter from the Town.
Stata read from the letter to Local Motion; The Isle La Motte Select board is aware of the improvements at the Goodsell Ridge Preserve and Hall Home Place as indicated on the attached sketch plans, and their designation as “Lake Champlain Scenic Byway Bicyclist Rest Areas”. No permits are required from the Town of Isle La Motte for these improvements.
Other conversation; Sylvia Jensen, Mike Daly,
Spaulding made a motion to approve the letter, 2nd by Turner, all in favor.
Turner had discussion; bicyclist riding three and four abreast on the roads, request possible support from Local Motion on this topic.
Other discussion; Frank Sesera
Town of Isle La Motte
Select Board Meeting/April 3, 2013/page 2.
4. Petition-Special Town Meeting-Auditors:
Betsy had discussion; the petition signatures are valid. Having discussion with one board member prior; wording is not specific on the petition. The petition states one, two and three year terms for an election in June, terms of auditors would then be June to June.
Turner had discussion; a possible solution is; to start the election process immediately with the correct language (per The Secretary of State and VLCT) for the intent of the petition for the appropriate terms.
Stata had discussion; the board will research with both The Secretary of State and VLCT on the wording of the petition/how to move forward. A special Select Board meeting will be scheduled to move forward after receiving instructions from Secretary of State and VLCT.
Other conversation; Barbara Callahan, Sylvia Jensen, Frank Sesera
5. Appoint Town Officers:
Letter of interest/continuation for Regional Planning Commission Representative received from Sylvia Jensen and Paul Hinman.
Letter of interest for Tree Warden received from Frank Sesera.
North West Solid Waste District-Tabled until contact with Terry Anderson.
Town Service Officer-no letters of interest received.
Letter of interest for Recreation Department Director received from Paul Hinman (manage 5 K Race for 2013 only)
Green up Chair representative-Dave Tiedgen would be glad to continue on.
Letter of interest/resume’ received from Mike Daly for Auditor.
Letter of interest received from Robin Jarvis Veszpremy for Auditor.
Letter of interest received from Sarah Peacock for Auditor.
Letter of interest received from Keri Johnson for Auditor.
Letter of interest received from Sharon Hinman for Auditor.
Board had discussion with Keri Johnson on her job qualifications.
All letters of interest were read by Chair Stata.
Town of Isle La Motte
Select Board Meeting/April 3, 2013/page 3.
Board agreed that, Mike Daly and Robin Jarvis Veszpremy will both be appointed as Auditor given they were active Auditors when it was voted to disband the Auditor Board and Keri Johnson has a higher level of accounting background than Sarah Peacock and Sharon Hinman is not interested in running for Auditor during the election.
The appointments are as follows: Frank Sesera-Tree Warden, Dave Tiedgen-VT Green-up Chair, Paul Hinman and Sylvia Jensen-Regional Planning Commission, Paul Hinman-Recreation Department Director, Keri Johnson, Robin Jarvis Veszpremy and Mike Daly-Auditors.
Spaulding made a motion to approve the people for the positions, 2nd by Turner, all in favor.
Other conversation; Barbara Callahan, Deb Daly, Debbie Spaulding
6. Town Hall Historic Preservation Grant-Discussion/Possible Approval:
Stata had discussion; Scott Newman feels there may be an opportunity to use some of the grant funds in other ways.
7. Town Hall/Interior Renovations:
Betsy had discussion; the interior renovations can be done a little at a time (piece work).
Board agreed that, Frank Sesera will do the work and, Betsy and Frank Sesera will work on a schedule plan and pricing per job/activity.
Other conversation; Frank Sesera, Sylvia Jensen
8. Warrants for Payroll and Payables:
Payroll dated March 6, 2013 in the amount of $209.00 signed by Turner.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated March 15, 2013 in the amount of $1,624.08 signed by Turner.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated March 20, 2013 in the amount of $626.43 signed by Stata.
Spaulding made a motion to ratify, 2nd by Turner, all in favor.
Payroll dated March 29, 2013 in the amount of $1,417.51 signed by Turner.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated April 3, 2013 in the amount of $1,063.78.
Spaulding made a motion to approve, 2nd by Turner, all in favor.
Payable dated March 20, 2012 in the amount of $7,598.47 signed by Stata.
Spaulding made a motion to approve, 2nd by Turner, all in favor.
Town of Isle La Motte
Select Board Meeting/April 3, 2013/page 4.
Payable dated April 3, 2013 in the amount of $20,364.56.
Spaulding made a motion to approve, 2nd by Turner, all in favor.
9. Minutes of March 6, 2013
Stata had discussion; Sylvia Jensen would like agenda # 7-Cutting Wood on Boundary of Ministerial Lot and Jensen Property to be amended.
The minutes will be amended from what was originally written to read as follows: Sylvia Jensen presented board members a map showing the approximate boundaries of the Ministerial Lot and Jensen Farm along the west concession line. The property is enrolled in the Use Value Appraisal program and a forest management plan has been created. This plan requires harvesting timber along the boundary line 20 feet wide. Ms. Jensen explained they are cutting fire wood along old barbwire fence and staying away from the ministerial lot.
Turner made a motion to approve the minutes with the change, 2nd by Spaulding, all in favor.
10. Road Commissioner Report:
Turner had discussion; Work commenced on the West Shore erosion at the glass dump site.
John Yaratz had discussion; stone was used to tie in the toe.
Stata had discussion; reasons for work, the road is in danger of sliding into the lake and some years ago a previous landowner decided to have a glass and metal/car dump on that bank. This is a hazard to adjoining property owners, veterinary medical waste product, etc.
Grant proposal for resurfacing Shrine Road to West Shore and Light House Road has been submitted to District 8.
Proposal to update Culvert Infrastructure Inventory using Northwest Regional Planning Commission at no cost to Town.
Sign replacement to be started now that frost is out.
Dead tree run; Frank Sesera will do a dead tree report and report back to the Road Commissioner.
Stata had discussion; all trees have to be stock piled at the School Street Depot area.
Other conversation; Frank Sesera, John Yaratz, Deb Daly, Betty Lockerby
11. Town Clerk & Treasurer Report:
Betsy had discussion; the Historic Preservation Grant check was received but has to be returned because it was written out to the Historical Society and not the Town.
The deadline has come and gone for dog licensing, a late notice will be going out.
Bruce Noble will be contacted in reference to registering his dogs.
Other discussion; Sylvia Jensen, Barbara Callahan
Town of Isle La Motte
Select Board Meeting/April 3, 2013/page 5.
12. Budget Discussion:
Board reviewed the monthly budget.
Spaulding made a motion to appoint Everett Dubuque as Animal Control Officer, 2nd by Turner, all in favor.
13. Trustees of Public Funds-Loan Contract with Town:
Board clerk will draft the contract.
14. Town Hall Septic Tank Pumping-Possibly Award Contract:
Two bids were received; one from Partner Septic Solutions for .15 cents per gallon and one from Complete Septic Services for .18 cents per gallon.
Other conversation; Sylvia Jensen, John Yaratz, Frank Sesera
Spaulding made a motion to offer the contract to Partner Septic Solutions, 2nd by Turner, all in favor.
15. Other Business:
Northwest Regional Planning Commission representatives will now serve until resignation from the position.
Other conversation; Sylvia Jensen
Northwest Solid Waste Management-Special Event; this document has been given to the School Board in the past, the special event is held at the School in the parking lot. This year the special event will be held on June 22, 2013.
Spaulding made a motion to adjourn at 7:01 PM, 2nd by Turner, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding______________________________________________
Selby Turner__________________________________________________
Approve on___________________________________________________
Town of Isle La Motte
Select Board Meeting
March 6, 2013
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Selby Turner
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby, Peter Murray, John Yaratz-Road Coordinator, William Howland, Sylvia Jensen, Charles Gurney, Debbie Daly-Lister, Mike Daly
1. Restructure of Select Board:
Spaulding made a motion to nominate Steve Stata as Chair of the Select Board, 2nd by Turner, all in favor.
The meeting was called to order at 5:00 PM by Chair Stata on March 6, 2013.
2. Additions to Agenda:
Stata added: Woodmen of the World to Other Business-Discussion
3. Appoint Town Officers:
Board had discussion; Board received a letter of resignation from Barb Larvey, from Chair of the Recreation Department.
Board had discussion: Will be adding three (3) Town Auditor positions as appointments.
The appointed positions will be listed in the Islander paper.
Tree Warden, Town Service Officer, VT Green-up chair, Northwest Solid Waste District Rep, Recreation Department Chair, (3) Town Auditors, (2) Regional Planning Commissioners.
Stata will contact Dave Tiedgen in reference to Vt Green-up Chair and Terry Anderson in reference to Northwest Solid Waste District Rep.
Spaulding made a motion to nominate Selby Turner aka; Larry as Road Commissioner, 2nd by Stata, all in favor.
Spaulding made a motion to nominate John Yaratz as Road Coordinator, 2nd by Turner, all in favor.
Spaulding made a motion to nominate Bill Letkowski and Frank Sesera as Town Handymen, 2nd by Turner, all in favor.
Board had discussion; Town Auditors-suggestion/qualification of skills.
Other discussion; Sylvia Jensen, Debbie Spaulding, Deb Daly, Charles Gurney, Betsy Howland
4. Grand Isle Sheriff Department Visit: No Sheriff
Town of Isle La Motte
Select Board Meeting/March 6, 2013/page 2.
5. Warrants for Payroll and Payables:
Payroll dated 2/15/2013 in the amount of $1,535.82 signed by Larvey
Spaulding made a motion to ratify, 2nd by Turner, all in favor.
Payroll dated 2/19/2013 in the amount of $132.50 signed by Stata
Spaulding made a motion to ratify, 2nd by Turner, all in favor.
Payroll dated 3/1/2013 in the amount of $1,407.93 signed by Larvey
Spaulding made a motion to ratify, 2nd by Turner, all in favor.
Payable dated 2/20/2012 in the amount of $2,683.39 signed by Stata
Spaulding made a motion to ratify, 2nd by Turner, all in favor.
Payable dated 3/6/2013 in the amount of $17,922.83
Note: $12,000.00 for snowplowing contract.
Spaulding made a motion to approve the accounts payable, 2nd by Turner, all in favor.
Board had discussion; Bill Letkowski’s time sheet.
6. Minutes of February 6, 2013
Spaulding made a motion to approve the minutes of February 6, 2013, 2nd by Turner, all in favor.
7. Cutting Wood on Boundary of Ministerial Lot and Jensen Property:
Sylvia Jensen had discussion; provided the board with a Forest Management Plan for activity/define the boundary line.
8. Roads Report:
Board had discussion;
1. Agency of Transportation needs the paving schedule.
2. Turner signed two excess weight permits.
3. Post roads, board agreed that the roads will be posted.
John Yaratz had discussion;
1. Suggests posting the roads.
2. Culverts are open that need to be opened.
3. Problem area on School Street-water in road.
4. Quarry Road and Bruley Road street signs still need to be installed.
5. Problem area near Shrine-water in road.
Other discussion; Debbie Spaulding, Sylvia Jensen, Mike Daly
Town of Isle La Motte
Select Board Meeting/March 6, 2013/page 3.
9. Town Clerk & Treasurer Report:
Betsy had discussion; will have discussion during #10-Budget Review
10. Budget Review:
Betsy had discussion;
1. Town Hall Grant-Revenue-$6000.00 should be expected, not the $11,375.00
2. Transfer $2000 into Town Auditors salary fund from Auditor fund, Town Auditors will be doing the Town Report.
3. Town report cost $850.00-two year agreement price.
4. Trustee’s of Public Funds-need new contract between Town and Trustees of Public Funds for extension of loan.
Stata will draft contract.
11. Contract/Monitoring Town Hall Septic Tanks:
Board had discussion and agreed that, two local septic pumping companies will be contacted with invitation to bid, Complete Septic Services and Partner Septic Solutions. TDH will be contacted at a later date for a monitoring contract.
Other discussion; John Yaratz, Pete Murray
12. Inventory of Street Signs, etc.:
Board had discussion and agreed to, have an inventory of all signs.
13. Better Back Roads/Town Highway Structures/Town Highway Class II Roads-Grant Application:
This application was given to Turner for review.
14. Schedule CPA Audit:
Stata will contact Angolano CPA to schedule audit for May.
Other discussion; Sylvia Jensen
15. Other Business:
Board had discussion; Woodmen of the World-where to go from here-alternatives.
Debbie Spaulding will provide the board with the Town assessment on the property.
Other discussion; Sylvia Jensen, Mike Daly, Debbie Spaulding
Town of Isle La Motte
Select Board Meeting/March 6, 2013/page 4.
Charles Gurney-Energy Committee-North West Planning Commission:
Charles had discussion; offer to educate homeowners on weatherization assessments.
Rebates are available to homeowners. Charles left flyers and information with the board.
Board suggests that, Gurney put an article in Anita Bruley’s column in the Islander for the community.
Spaulding made a motion to adjourn at 6:40 PM, 2nd by Turner, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding______________________________________________
Selby Turner__________________________________________________
Approved on__________________________________________________
Town of Isle La Motte
Liquor Control Board Meeting
February 6, 2013
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby-Justice of the Peace, Barb Larvey-Recreation Department Chair, Bruce Noble, Dan Rainville-Trustee of Public Funds, Selby Turner, Peter Murray
The meeting was called to order on February 6, 2013 at 6:12 PM by Chair Stata
1. Approve Liquor Licenses:
An application for Isle La Motte Country Store and Ruthcliff was submitted.
Spaulding made a motion to approve the liquor permit application for Ruthcliff, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the liquor permit application for The Country Store, 2nd by Larvey, all in favor.
Spaulding made a motion to adjourn at 6:15 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding______________________________________________
Art Larvey_____________________________________________________
Approved on___________________________________________________
Town of Isle La Motte
Select Board Meeting
February 6, 2013
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby-Justice of the Peace, Selby Turner, Peter Murray, Bruce Noble, Dan Rainville-Trustee of the Public Funds, Barb Larvey-Recreation Department Chair
The meeting was called to order at 5:12 PM on February 6, 2013 by Chair Stata.
1. Additions to Agenda:
Debbie Spaulding added; lister issues to Other Business
2. Regional Planning Commission-Update: no discussion, Charles Gurney not present.
3. Grand Isle Sheriff Department Visit: no Sheriff present.
4. Warrants for Payroll and Payables:
Payroll dated January 16-18, 2013 signed by Stata in the amount of $2,697.81
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Payroll dated February 1, 2013 signed by Larvey in the amount of $1,507.45
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated February 6, 2013 in the amount of $254.99
Spaulding made a motion to approve the warrant, 2nd by Larvey, all in favor.
Payable dated January 16, 2013 signed by Stata in the amount of $6,049.23
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Payable dated January 24, 2013 signed by Stata in the amount of $574.14
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Payable dated February 6, 2013 in the amount of $26,016.68
Note; snowplowing contract and salt & sand purchase is included in the warrant
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/February 6, 2013/page 2.
5. Minutes of January 2, 2013
Minutes of January 9, 2013
Minutes of January 24, 2013
Spaulding made a motion to approve the minutes of January 2, 2013, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the January 9, 2013 Special Meeting-Budget Working Session minutes, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the January 24, 2013 Special Meeting-Approve Budget & Warning minutes, 2nd by Larvey, all in favor.
6. Road Commissioner Report:
Larvey had discussion; A quick tour of the S Curves from the State of Vermont will be done, final payment will be expected soon.
a. AOT-Certificate of Mileage-Document; Larvey will complete the document.
b. AOT-Municipal Weight Limits-Document; Larvey will complete the document.
Stata had discussion; West Shore Road-glass dump. Larvey will contact John Yaratz on the topic.
7. Letter of Support-Gervais Conservation Efforts:
Stata had discussion; a letter will be sent to Jon Ramsay of VLT from the Select Board.
Spaulding made a motion to approve the letter of endorsement, 2nd by Larvey, all in favor.
8. Land Use Permit-Tom & Shirley LaBombard:
Stata had discussion; the permit was awarded.
9. Safe Routes to School-Grant Denial:
Larvey had discussion; only part of the grant was denied, will be expecting more information on school zone signs from the program.
10. Humane Society-Chittenden County-Animal Housing Agreement:
Stata had discussion; every year this document is sent to the Town, the Town does not use this Humane Society as housing for animals.
11. Apex Software-Annual Maintenance Renewal:
This item will be discussed under other business during Lister Issue discussion.
Town of Isle La Motte
Select Board Meeting/February 6, 2013/page 3.
12. Possible Contract Fire Department and Library:
Betsy suggests the Town have a contract with the Fire Company and Library for payments to Vermont Leagues of Cities and Towns.
Stata will do a draft contract.
13. Trustees’ of Public Funds-Granting Loan Extension Letter/Notice:
Stata had discussion; the Trustees have granted the Town the extension. The loan agreement will now expire December 31, 2014.
14. Town Clerk & Treasurer Report:
Betsy had discussion; the Town Report is at the printer and is posted on the Website. The reports will be picked up at the printer on February 19, 2013.
Betsy provided the monthly budget; board had discussion.
15. Other Business:
Debbie Spaulding had discussion; Apex program will not run on the current 2005 laptop. Listers are requesting approval to purchase new laptop and a protective case for the tablet.
Betsy had discussion; $1,500 in Lister budget for computer maintenance and software.
Spaulding made a motion to approve, not to exceed $750 for a laptop and sleeve for tablet, 2nd by Larvey, all in favor.
Debbie had discussion; Apex Software Renewal
Spaulding made a motion to approve the Apex Software Renewal, 2nd by Larvey, all in favor.
Spaulding made a motion to adjourn at 6:11 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata___________________________________________________
Rustam Spaulding_____________________________________________
Art Larvey____________________________________________________
Approved on__________________________________________________
Town of Isle La Motte
Select Board Meeting-Special Meeting-Approve Budget & Warning
January 24, 2013
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Deborah Daly, Barbara Larvey-Recreation Department-Chair, Barbara Callahan-Trustee of Public Funds, Sylvia Jensen,
The meeting was called to order on January 24, 2013 at 5:00 PM by Chair Stata.
1. Appoint Lister:
Board had discussion; one interested person, Deb Daly.
Spaulding made a motion to appoint Deb Daly as interim lister until elections, 2nd by Larvey, all in favor.
2. Petition-Reinstate Auditor Board:
Board had discussion;
Stata read from the petition; we the undersigned registered voters of the Town of Isle La Motte hereby petition the Isle La Motte Select Board to add the following article to be voted on at the March 2013 Annual Town Meeting, shall the town rescind the vote taken on March 6, 2012 to eliminate the office of Town Auditor and thereby reinstate the Town Auditor pursuant to 17 VSA 2651b?
Barbara Callahan had discussion; vote on petition at Annual Town Meeting.
Sylvia Jensen had discussion; vote on petition at Annual Town Meeting.
Sylvia Jensen had discussion; propose an additional article-annual professional audit.
Board had discussion-annual professional audit, a yearly professional audit is conducted if there is no Town Auditor board, and a professional audit is done every three years if there is a Town Auditor Board.
Board agreed that, an annual professional audit will not be put on the warning as an article for Town Meeting on March 2, 2013.
Spaulding made a motion to place the petition to reinstate the Board of Auditors on Australian ballot, 2nd by Larvey, all in favor.
3. Approve Budget:
Board had discussion;
Stata read the Official Warning; the legal voters of the Town of Isle La Motte are hereby notified and warned to meet at the Isle La Motte Elementary School on Saturday, March 2, 2013 at 10:00 AM to transact the following articles of business:
Town of Isle La Motte
Select Board Meeting-Special Meeting-Approve Budget & Warning
January 24, 2013/page 2.
Article 1: Will the legal voters of the Town vote to apply any general fund surplus from the current fiscal year to reduce taxes in the next fiscal year: OR
Article 2: Will the legal voters of the Town vote to apply any general fund surplus from the current fiscal year to pay down the loan from the Trustees of the Public Funds account?
Article 3: Will the legal voters of the Town approve the sum of $41,150.00 to the Isle La Motte Volunteer Fire Co., Inc. to provide fire and emergency medical services to the Town?
Article 4: Will the legal voters of the Town approve a sum of $2,020.00 to the Visiting Nurses Association?
Article 5: Will the legal voters of the Town approve the sum of $1,300.00 to the Northwestern Counseling & Support Services?
Article 6: Will the legal voters of the Town approve the sum of $700.00 to the Champlain Valley Agency on Aging?
Article 7: Will the legal voters of the Town approve the sum of $429.00 to the Northwest Regional Planning Commission?
Article 8: Will the legal voters of the Town approve the sum of $350.00 to the American Red Cross?
Article 9: Will the legal voters of the Town approve the sum of $375.00 to the Lake Champlain Islands Chamber of Commerce?
Article 10: Will the legal voters of the Town approve the sum of $500.00 to the Champlain Islands Food Shelf?
Article 11: Will the legal voters of the Town approve the sum of $50.00 for Green up Vermont?
Article 12: Will the legal voters of the Town approve the sum of $750.00 to Voices Against Violence, Laurie’s House?
Article 13: Will the legal voters of the Town approve the sum of $100.00 to Vermont Adult Learning?
Article 14: Will the legal voters of the Town approve the sum of $14,500.00 to the Isle La Motte School for community use of the school building?
Article 15: Will the legal voters of the Town vote to exempt the Isle La Motte Masonic Lodge # 81 from taxation for a period of five years in accordance with V.S.A. 32 section 3840?
Article 16: Will the legal voters of the Town vote to exempt the Isle La Motte Fire Company, Inc. from taxation for a period of five years in accordance with V.S.A. 32 section 3840?
Town of Isle La Motte
Select Board Meeting-Special Meeting-Approve Budget & Warning
January 24, 2013/page 3.
Article 17: Will the legal voters of the Town approve the reimbursement of 2012 property taxes paid by the Isle La Motte Volunteer Fire Company in the amount of $3,063.56?
Article 18: Will the legal voters of the Town approve the sum of $250.00 to the Grand Isle Court Diversion Program?
Article 19: Will the legal voters of the Town fix the time of day that taxes are due at 8:00 PM on each property tax due date?
Article 20: Will the legal voters of the Town approve a sum of $2,900.00 to the Cemetery Commission for restoration of graves?
Article 21: Will the legal voters of the Town approve a sum of $1,000.00 to Champlain Islands Parent-Child Center?
Article 22: To transact any other business proper to come before this meeting and to discuss any article to be voted upon by Australian ballot on Tuesday March 5, 2013.
The legal voters of the Town of Isle La Motte are hereby notified and warned to meet at the Isle La Motte Town Hall on Tuesday March 5, 2013 between the hours of 9:00 AM and 7:00 PM at which time the polls will be open for the purpose of voting by Australian ballot.
Article 1. To elect by Australian Ballot the following officers:
Town Moderator, Town Clerk, Town Treasurer, Select board (3 yrs,) Delinquent Tax Collector, Lister (3 yrs), Constable, Town Agent, Cemetery Commissioner (3 yrs), Grand Juror, Trustee of the Public Funds (3 yrs).
Article 2. Shall the legal voters of the Town approve a budget of $522,945.00 as approved by the Select board to meet the expenses and liabilities of the Town for 2013: $203,919.57 to be raised by taxes, $97,597.43 to be covered by 2012 surplus, and $221,428.00 by non-tax revenue?
Article 3. Shall the Town rescind the vote taken on March 6, 2012 to eliminate the office of Town Auditor, and thereby re-instate the office of Town Auditor pursuant to 17 VSA 2651b?
Spaulding made a motion to approve the budget as read by the chair, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the warning as read by the Chair, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting-Special Meeting-Approve Budget & Warning
January 24, 2013/page 4.
4. Other Business:
James Senesac-Town Health Officer provided a letter and photographs in reference to a house rental with mold issues. This letter from the Town Health Officer will be kept on file.
Spaulding made a motion to adjourn, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata___________________________________________________
Rustam Spaulding______________________________________________
Art Larvey____________________________________________________
Approved on__________________________________________________
Town of Isle La Motte
Select Board Meeting-Special Meeting-Budget Working Session
January 9, 2013
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barbara Larvey-Recreation Department Chair
The meeting was called to order at 5:10 PM on January 9, 2013 by Chair Stata.
1. Lister Board Resignation:
Debbie Spaulding had discussion; provided the board with an email she received from Cynthia Demore stating she (Cynthia Demore) was resigning, effective immediately.
Debbie will post a notice for the vacancy.
Spaulding made a motion to accept the resignation from Cynthia Demore as lister, 2nd by Larvey, all in favor.
2. Budget Working Session:
Board members had discussion on the budget.
A meeting to approve the budget is set for Thursday January 24, 2013 at 5:00 PM.
Spaulding made a motion to adjourn at 7:25, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata__________________________________________________
Rustam Spaulding_____________________________________________
Art Larvey___________________________________________________
Approved on_________________________________________________
Town of Isle La Motte
Select Board Meeting
January 2, 2013
Town Hall/5:00 PM DRAFT
Members present: Steve Stata & Rustam Spaulding
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby, William Howland, John Yaratz, Selby Turner
The meeting was called to order on January 2, 2013 at 5:07 PM by Chair Stata.
1. Additions to Agenda:
Stata added: Ms. Whitfield-black mold at residence-Town Health Officer
2. Grand Isle Sheriff Department Visit: No Sheriff present.
3. Warrants for Payroll and Payables:
Payroll-dated 12/15/2012 in the amount of $2,134.28 signed by Spaulding.
Stata made a motion to approve, 2nd by Spaulding.
Payroll-dated 12/31/2012 in the amount of $268.17 signed by Spaulding.
Stata made a motion to accept, 2nd by Spaulding, all in favor.
Payroll-dated 01/04/2013 in the amount of $1,294.62
Spaulding made a motion to approve, 2nd by Stata, all in favor.
Payable dated 12/19/2012 in the amount of $26,795.92 signed by Spaulding.
Stata made a motion to accept, 2nd by Spaulding, all in favor.
Payable dated 12/31/2012 in the amount of $19,597.22 signed by Stata.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payable dated 01/02/2013 in the amount of $12,284.50.
Spaulding made a motion to approve, 2nd by Stata, all in favor.
4. Minutes of December 5, 2012
Spaulding made a motion to approve the regular Select Board meeting minutes of December 5, 2012, 2nd by Stata, all in favor.
5. Road Commissioner Report: Larvey not present.
6. Town Clerk & Treasurer Report:
Betsy had discussion; the delinquent tax report shows all taxes for 2008 and 2009 have been cleaned up.
Town of Isle La Motte
Select Board Meeting/January 2, 2013/page 2.
7. Dedication-Town Report; board will continue to think about.
8. Landfill/Ground Water Monitoring Report:
Terry Anderson provided the report with recommendations.
9. Budget Working Session moved to #10.
Ms. Whitfield had discussion; Vermont State Health Department has been notified on a black mold issue in the house Ms. Whitfield rents.
Stata requests; Betsy inquire with the Vermont State Health Department, can James Senesac be appointed by Stata as the Town Health Officer until such time as the State Health Department appoints James Senesac as Town Health Officer.
10. Budget Working Session:
Board had discussion.
A budget meeting will be scheduled for Wednesday January 9, 2012 at 5:00 PM at the Town Hall.
11. Other Business:
Betsy had discussion; two organizations are interested in being tax exempt; the Volunteer Fire Company and the Masonic Lodge.
Debbie Spaulding volunteered to contact both organizations.
Spaulding made a motion to adjourn at 7:00 PM, 2nd by Stata, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding_______________________________________________
Approved on___________________________________________________
Town of Isle La Motte
Select Board Meeting
December 5, 2012
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barb Larvey-Recreation Department Chair, John Yaratz-Road Coordinator, William Howland, Linda Gonyo-Horne-Woodmen of the World, Adam Pelletier-Woodmen of the World, Donna Polk-Grand Isle Sheriff Department, Ray Allen-Grand Isle Sheriff Department, Ruth Wallman-Lake Champlain Islands Economic Development Corporation
The meeting was called to order at 5:01 PM on December 5, 2012 by Chair Stata.
1. Additions to Agenda: none
Stata moved # 13-Woodmen of the World to #2.
Stata moved #2-Ruth Wallman-Lake Champlain Chamber-Discussion-Regional Planning HUD Grant to # 4.
2. Woodmen of the World-Update:
Adam Pelletier had discussion; looking to make the camp a year round facility with upgrading the buildings within a five year plan.
Woodmen of the World is looking to expand the impact on the community.
2021 the lease between the Town and Woodmen of the World expires.
Woodmen’s first choice would be to purchase property, including the back field.
Woodmen provided an Improvement Plan.
Board requested; Woodmen provide cost on the upgrades, and prepare a presentation and have a discussion at Town Meeting.
The board will do an assessment that would include an extended lease and a purchase, for discussion at Town Meeting.
Other conversation on topic: Linda Gonyo-Horne
3. Grand Isle Sheriff Department Visit:
Ray Allen had discussion; the department has expanded over the past year.
The yearly contract has a 5% increase in the hourly rate. Allen suggests; more patrolling hours than the yearly contract provides.
Other conversation on topic: Donna Polk
4. Ruth Wallman-Lake Champlain Chamber-Discussion-Regional Planning HUD Grant:
Ms. Wallman had discussion; Lake Champlain Islands Chamber and the Regional Planning Development Corporation for Grand Isle County were combined into one organization 1988. On October 1, 2012 the Islands Chamber merged its 200 members with the Lake Champlain Regional Chamber to create an organization spanning the Lake from the Canadian border to southern Chittenden County. The Lake
Town of Isle La Motte
Select Board Meeting/December 5, 20112/page 2.
Champlain Islands Economic Development Corporation has been created, and will continue to provide services including business advising through the SBDC, free workshops, extensive work with our Regional Planning Commission, and a year-round presence in North Hero Village.
Ruth had discussion on the Annual Report.
Stata had discussion; Wine Trail through Champlain Valley connecting with Quebec Wine Trail and the New York Wine Trail.
5. Warrants for Payroll and Payables:
Payroll dated 11/17/2012 signed by Stata in the amount of $1,957.80
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Payroll dated 12/1/2012 in the amount of $4,312.97
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Payable dated 11/21/2012 signed by Spaulding in the amount of $347,472.12
Note: State of Vermont, Vermont Education property tax in the amount of $250,268.00
Note: Pike Industries in the amount of $88,162.98
Larvey made a motion to approve, 2nd by Stata, all in favor.
Payable dated 12/5/2012 in the amount of $497,368.39
Note: Isle La Motte School in the amount of $469,736.67
Spaulding question, Beaulac Excavating, LLC payment of $1,927.50. Response-this was sea wall project backfilling, done by others as specified in contract.
Spaulding made a motion to approve the payable, 2nd by Larvey, all in favor.
6. Minutes of November 7, 2012
Spaulding had discussion; under #4 change last sentence to read as follows: There is a $175.00 difference between the invoices due to asphalt having to be discarded due to cold temperatures, this was approved by Larvey.
Select Board had discussion; board agreed to change #10 to read as follows:
Board agreed to advertise for the appointed position in the Islander paper and Facebook.
Other conversation; Debbie Spaulding had discussion; received a call from a concerned citizen requesting James Senesac be removed as Town Health Officer.
Larvey ask question on nature of complaint, response was cleaning up of Main Street properties. Board said not the responsibility of the Health Officer.
No requests from the Board to the Town Health Officer in the past year.
Spaulding made a motion to approve the minutes of November 7, 2012 with corrections, 2nd by Larvey, all in favor.
Other conversation on the topic: Betsy Howland
Town of Isle La Motte
Select Board Meeting/December 5, 2012/page 3.
7. Town Health Officer Position: James Senesac/Senesac Building and Repair submitted his name for consideration.
Spaulding made a motion to approve James Senesac’s nomination for Town Health Officer, 2nd by Larvey, all in favor.
Other conversation on topic: Betsy Howland
8. Road Commissioner Report:
Larvey had discussion; TA-65 report is completed and submitted in the amount of $136,933.39.
Diane Perly-District 8 is planning a visit to inspect the FEMA flood work next week.
All the Easy Street has been used.
Christmas lights have been put up.
Beaver problem is ongoing.
Proposal for new door for the salt shed is approx. $1,165.00.
Average testing on the sea wall concrete is an average of 5000 psi.
Spaulding suggests; placing rock in front of the sea wall near Kathy Fishers residence.
Larvey and John Yaratz will discuss with Jim Smith.
Other conversation on topics; John Yaratz, Debbie Spaulding
9. Monthly Budget Discussion: moved to # 14-Budget Working Session
10. Town Clerk & Treasurer Report:
Betsy had discussion; Town Clerk sign is mounted on outside of the building.
Frank Sisera has been asked to move the lights to over the voting booths in the meeting room.
11. Trustee’s Of Public Funds-Loan Request; no discussion.
12. Draft Minutes on Website:
Board had discussion, Board agreed to leave the policy as is.
Other conversation on topic: John Yaratz
13. Review Calendar: Budget discussion on calendar.
14. Budget Working Session:
Spaulding had discussion; in 2011 the budget was approx. $216,000 and did not pass. Last year it was approx. $277,000. The town portion of taxes had an approx. 20% increase last year. For those that are low income this may be a 10-15 % increase. We should be careful/mindful when considering this year’s budget.
The board had discussion on the budget.
Town of Isle La Motte
Select Board Meeting/December 5, 2012/page 4.
Other conversations on topic: Betsy Howland
15. Other Business:
John Yaratz had discussion; salt and sand-Char-p Rental has given a price of $43-$44 per yard, Andy Laduc has given a price of $47 per yard, Barretts has given a price of $55.60 per yard.
Board agreed to purchase salt and sand from Andy Laduc.
Reading materials:
FEMA-approved for National Flood Insurance Program.
Agency of Transportation-project completion sheet.
Vermont Emergency Management, Department of Public Safety-Hazard Mitigation Grant Program
Department of Motor Vehicles-Special Weight Permits
Vermont Land Trust-Francois & Giselle Gervais
State of Vermont Division for Historic Preservation-Reinstated and Amended Historic Preservation Grant to the Town of Isle La Motte for a Grant to repair the Isle La Motte Town Hall Grant # HP10-033.
Spaulding made a motion to adjourn, 2nd by Larvey at 8:28 PM, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________
Rustam Spaulding________________________________________________
Art Larvey______________________________________________________
Approved on____________________________________________________
Town of Isle La Motte
Select Board Meeting
November 7, 2012
Town Hall/5:00 PM
Members Present: Steve Stata, Rustam Spaulding & Art Larvey
Others Present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Betty Lockerby, Debbie Spaulding-Lister, Mike Daly, John Yaratz-Road Coordinator
The meeting was called to order on November 7, 2012 at 5:05 PM by Chair Stata.
1. Additions to Agenda: None
Spaulding had discussion; some time ago the Select Board told the Trustee’s of Public Funds they could go ahead and form a committee, they did not need the permission of the Select Board. Board agreed the Trustee’s of Public can go ahead and form a committee.
2. Scott Newman-Discussion-Fire Department Property-Tax & Insurance;
Insurance:
Stata had discussion-the auditing firm strongly suggests the Library and Fire Company send separate checks to VLCT, not one check from the Town.
Scott Newman has had discussion with Stata; VLCT will accept a separate check from the Fire Company.
Stata suggests getting in writing from VLCT re: acceptance of a separate check from the Fire Company.
Betsy had discussion; the Fire Company will be responsible for sending in their own payment.
Stata had discussion; one advisement notice will go out to the Fire Company; the insurance premium is due. If the Fire Company is late in sending in the payment, the Town will not continue to have the Fire Company on the policy.
Spaulding had discussion; the Library will have to contact VLCT, to set up an arrangement.
Property Tax:
The Fire Department tax exempt status expired. The Fire Company will have to pay the property tax to avoid posting in the Town Report. At Town Meeting the Fire Company can request an appropriation to get reimbursed for the property tax payment if they so choose. The Fire Company will also have to request from the town people to be put back onto the tax exempt roll.
Other conversation; Betsy Howland
3. Grand Isle Sheriff Department Visit: No Sheriff
Stata read from a letter from Grand Isle Sheriff Department re: additional coverage issues. GISD will be requesting an increase at contract time. This will be a discussion at the budget meetings.
Town of Isle La Motte
Select Board Meeting/November 7, 2012/page 2.
4. Warrants for Payroll and Payables:
Payroll dated 10/6/2012 in the amount of $1,622.19, signed by Larvey.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 10/19/2012 in the amount of $187.71, signed by Larvey.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 10/26/2012 in the amount of $1,657.74, signed by Larvey.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 11/3/2012 in the amount of $1,443.95
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Payable dated 10/4/2012 in the amount of $261.96, signed by Larvey
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payable dated 10/5/2012 in the amount of $25,049.17 signed by Larvey
Note; a check to Barbara Callahan was voided due to a duplicate payment.
Amount of warrant is $24,094.29
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payable dated 11/7/2012 in the amount of $131,153.30 will be changed to the amount of$128,453.30
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Larvey had discussion; Pouliot Paving invoice #164 in the amount of $1,750.00 will be voided due to double billing and will is being replaced with invoice # 170 in the amount of $1,850.00. Invoice #165 in the amount of $950.00 will be voided due to double billing and replaced with invoice # 171 in the amount of $1,025.00. There is a $175.00 difference between the invoices due to concrete having to be discarded due to cold temperatures, this was approved by Larvey.
5. Minutes of October 3, 2012:
Spaulding made a motion to approve the minutes of October 3, 2012, 2nd by Larvey, all in favor.
Stata had discussion; Safe Routes to School Program; Larvey signed the grant for the Town.
6. Road Commissioner Report:
Larvey had discussion; Sea walls for this year are nearly complete, but some backfilling. Concrete continues to test approx. 4160-5000 psi by end of testing.
The project went very well and all did a good job.
a. TA-65 VT Trans document-sea wall project
Larvey had discussion; document will be filled out; ongoing status on project for reimbursements. Report will be sent in once all invoicing and pictures are submitted.
Town of Isle La Motte
Select Board Meeting/November 7, 2012/page 3.
Other conversation; Mike Daly request cost amount for project.
Larvey had discussion; grant for amount of $183,000 with $20,000 being Town portion. An additional sea wall replacement will take place next year.
c. Paving-Update:
John Yaratz had discussion; talked with Jack Milne of Pike Paving, paving will commence on Monday of next week. Yaratz had to insist to Jack Milne that Pike Industries show up to do what they said they were going to do this year.
Other conversation; Mike Daly, where will paving be done?
Larvey had discussion; Vinton’s on Main Street to near Liloia’s, and 4/10th of mile on New Road.
b. Bob McEwen-town right of way project-FEMA work related:
Larvey had discussion; this project needs to be completed to finish out the FEMA flood project. McEwen had some of the work done on his lake shore erosion by Island Excavating. McEwen does not want white stone from Shelburne Limestone but wants red stone from Winooski. McEwen agreed to pay the difference of materials and trucking.
Board agreed to do the project as instructed by FEMA and let McEwen finish up in the way he wants to.
Larvey will contact McEwen. Yaratz will be available to due project beginning of next week.
Board has no problem with Island Excavating doing work in the Town Right of Way.
7. Monthly Budget Discussion:
Betsy had discussion; current use (State hold harmless line item) amount received from the State has doubled over budgeted amount.
Select Board salary; one board member has not provided time sheet for remainder of payment.
Town Hall fuel; doing well on the amount of fuel purchased thus far and electricity.
Appropriations; six (6) organizations have not invoiced for their appropriations. Board agreed to have a strong discussion in regards on how to proceed for those that do not invoice for next year.
Stata had discussion; Vermont Historical Preservation is requesting a status on the grant.
Larvey had discussion; why is there not a door closure on the door to the Town Hall. Betsy states; she requested not to have one put on.
Betsy had discussion; will the board have discussion on moving the Clerk’s office from the office to the meeting room. Board agreed to discuss during budget discussion.
8. Town Clerk & Treasurer Report:
Betsy had discussion; the alarm went off, no cause determined.
The black marble Town Clerk sign is off the wall in the office, wall is in good shape. Betsy will have Frank Sesera install the sign on the outside of the building.
Spaulding made a motion to appoint Betsy to compile the Town Report, 2nd by Larvey, all in favor.
Betsy had discussion; in the entire State of Vermont there are only 7 big game reporting stations with Isle La Motte being one of them. In Grand Isle County there are two places with Isle La Motte being one of the two.
Town of Isle La Motte
Select Board Meeting/November 7, 2012/page 4.
9. Review Calendar:
Board reviewed calendar; budget discussion; board agreed to put aside a large percentage of next board meeting on December 5, 2012 for a budget working session.
10. Department of Health-Appoint Health Officer-Sign Document:
Board agreed to advertise for the appointed position in the Islander paper and Facebook.
Other conversation; Debbie Spaulding had discussion; received a call from a concerned citizen requesting James Senesac be removed as Town Health Officer.
Board agreed; no requests from the board to the Town Health Officer in the past year.
11. Other Business:
Cartographic Associates yearly contract, nothing has changed in the contract from prior years.
Stata signed the contract.
Other conversation; Debbie Spaulding
Reading materials:
Better Back Roads; suspending grant program.
Grand Isle Supervisory Union-propane fuel proposal, save for budget session.
Property easement between the Town and McGregor on West Shore will be emailed back to McGregor.
Work will be done to the bank due to erosion issues.
Spaulding made a motion to adjourn at 7:05 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________
Rustam Spaulding________________________________________________
Art Larvey______________________________________________________
Approved on____________________________________________________
Town of Isle La Motte
Select Board Meeting
October 3, 2011
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barb Larvey-Recreation Department Chair, Betty Lockerby, Dale Patnode, John Yaratz-Road Coordinator, Barbara Callahan-Trustee of Public Funds, Edorah Rubin-Isle La Motte Elementary School Principal, Bill Howland
The meeting was called to order at 5:00 PM on October 3, 2012 by Chair Stata.
1. Additions to Agenda: none
2. Grand Isle Sheriff Department Visit: none
3. Isle La Motte School/Vermont Safe Routes/Principal-Discussion:
Edorah Rubin had discussion; the Elementary School is looking to apply for an infrastructure grant to help with the Vermont Safe Routes to School Travel Program. The signer on the grant should be the Town of Isle La Motte with the supporting/partner being the Isle La Motte Elementary School.
Barb Larvey hosted a bike and walk to school day today, as part of the ongoing program.
Would like to create a multi use path (in the town right of way, five feet) from across from the post office to the recreation field and reconfigure the four corners.
Larvey stated; the grant is 100%.
Spaulding made a motion to have the committee apply for the Vermont Safe Routes to School grant, 2nd by Larvey, all in favor.
Other conversation; Barb Larvey
4. Trustee’s of Public Funds/Barbara Callahan/Trustee Business Discussion:
Barbara Callahan had discussion; the Trustee’s request a letter from the Select Board requesting the extension of the loan.
The Trustee’s request to be notified when the Select Board has meetings to discuss the budget. The Trustee’s are interested in asking the town’s people what they would like to do with a non-restricted surplus if there were to be one.
Stata had discussion; all meetings discussing the budget are warned.
Spaulding had discussion; the Trustee’s will have to address the question at the Town Meeting by way of an article on the warning.
Barbara had discussion; the Trustee’s would like to request a Select Board member be on the committee to discuss/come up with ideas; use of town lands.
Spaulding had discussion; the board suggested the Trustee’s form a committee the last time the topic was discussed.
Town of Isle La Motte
Select Board Meeting/October 3, 2012/page 2.
Barbara had discussion; much work has been done on the bank account of the Trustee’s. The account is short $448.64. The Trustees’ of Public Funds ask the following; does the Select Board wish to allow the Trustee’s account to be corrected and made whole or should the accumulated interest funds be paid to the Town General Fund. Moving forward the accumulated interest will go into the General Fund.
Spaulding made a motion, the Trustee’s use the interest income to make their account complete, 2nd by Larvey, all in favor.
5. Sea Wall Project/Discussion/Possible-Award Contract:
Stata had discussion; references were checked for BP Concrete and John Yaratz.
Three references each were checked per contractor. Two references per each contractor were spoken to; three questions asked; was work done to specifications, was work done on time and within budget and, would you hire the firm for a similar project. All answers were, yes.
BP Concrete did not have a reference for commercial/municipal seawall work.
Larvey had discussion; a reference from Ruggiano Engineering is impressive.
Stata had discussion; interest is proper due diligence. BP Concrete’s consumer grade is good, good references.
Spaulding had discussion; the difference between the two bids is the difference in price of the psi of the concrete, 3000 psi vs. 4000 psi, target psi is 3500.
Spaulding had discussion; votes for what is in the best interest of the Town.
Spaulding made a motion to award the project to John Yaratz, 2nd by Larvey, all in favor.
Other discussion; Debbie Spaulding
Larvey had discussion; John Yaratz will do the backfilling, if he is doing a good job. The board will let him know.
6. Warrants for Payroll and Payables:
Payroll dated 9/14/2012 signed by Spaulding in the amount of $1,573.71
Larvey made a motion to approve the warrant, 2nd by Stata, all in favor.
Payroll dated 9/18/2012 signed by Spaulding in the amount of $501.95
Larvey made a motion to approve the warrant, 2nd by Stata, all in favor.
Payroll dated 10/3/2012 in the amount of $824.05
Spaulding made a motion to approve the payroll, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/October 3, 2012/page 3.
Betsy had discussion; the payroll/timesheet for $335.42 is work done by Chet Bromley, no one authorized the hours.
Stata authorized the time sheet; hours are for work done at the Recreation Field.
Stata had discussion; town employee’s need to submit timesheets monthly.
Payable dated 9/19/2012 signed by Spaulding in the amount of $17,409.33
Larvey made a motion to approve the warrant in the amount of $17,409.33, 2nd by Stata, all in favor.
Payroll dated 9/28/2012 signed by Stata in the amount of $1,387.34
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Payable dated 10/3/2012 in the amount of $7,902.06
Spaulding made a motion to approve the payable, 2nd by Larvey, all in favor.
7. Minutes of September 6, 2012
Minutes of September 13, 2012-Special Meeting-Approve Paving Bid & Snowplowing Contract
Minutes of September 21, 2012-Special Meeting-Sea Wall Process
Spaulding made a motion to approve the minutes of September 6, 2012, 2nd by Larvey, all in favor.
Woodmen of the World contacted Stata to say; they are not ready to move forward.
Spaulding made a motion to approve the minutes of September 13, 2012 meeting-Special Meeting-Approve Paving Bid & Snowplowing Contract, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the minutes of September 21, 2012, Special Meeting-Sea Wall Process, 2nd by Larvey, all in favor.
8. Road Commissioner Report:
Larvey had discussion; the crosswalk at the School/Recreation field has been painted for $300.00. This will have to be redone yearly.
Spaulding had discussion; suggests making a template of the crosswalk for future use.
Other conversation; Bill Howland
Pike Industries is still planning on coming this season.
The handyman has put up speed limit signs and school crossing signs on School Street, more cold patching and downed tree removal.
Posts for Quarry Road and Bruley Road have been delivered and will be put up some time.
East Shore North has no speed limit signs.
Town of Isle La Motte
Select Board Meeting/October 3, 2012/page 4.
Salt and sand; will go to Char-p Rental to check on the product that is stockpiled there.
John Yaratz had discussion; 78 yards of sand is at Char-p Rental and the salt shed is full, approx. 250-260 yards total. John suggests pure salt be purchased otherwise may run out.
Snowplowing Contract-Light House Point Road & Lockerby Lane: Larvey had discussion; will talk to Beaulac in reference to snowplowing Light House Point Road and Lockerby Lane.
Moving Marble Town Clerk Sign-Update: Betsy had discussion; Scott Newman suggests the marble sign should be put on the wall of the building, no need for a new overhang.
Board agreed; Betsy will take care of the work, hire work done.
9. Monthly Budget Discussion;
Board reviewed the budget.
Other conversation; Barbara Callahan had discussion; would like to go to a Trustee of Public Fund meeting in Montpelier. Barbara will be reimbursed for the meeting and mileage.
Stata had discussion; requests cleaning of the silt pond at Tom LaBombard’s, request to be put on John Yaratz schedule.
Other conversation; Bill Howland
Larvey had discussion; some stop signs have been vandalized.
Stata had discussion; young individuals have been caught by the State Police, Stata will follow-up.
Stata had discussion; there are funds in the budget for erosion control. Question; can this money be used on a few of the erosion sites on West Shore Road.
Other conversation; John Yaratz
10. Town Clerk & Treasurer Report:
Betsy had discussion; Frank Sesera is interested in the Town Handyman position. Frank is also interested in removing the downed tree that is in the town right of way on School Street. Board agreed to let Frank remove the tree.
Annual renewal of the town insurance; now would be the time to remove the Library and the Fire Department from the policy.
Other discussion; Barbara Callahan
Spaulding suggests; mailing letters to the Library and the Fire Department in reference to dropping them from the policy. Both have been notified awhile back.
Betsy will draft letters, Stata will sign.
Town of Isle La Motte
Select Board Meeting/October 3, 2012/page 5.
Betsy had discussion; will have a discussion with the board at next board meeting, switching the Town Clerk’s office to the meeting room side.
11. Review Calendar; Stata had discussion; suggests thinking of getting budget working session on the calendar.
12. Property Tax-Property West Shore Road-Larvey-Town Owned
Larvey received a tax bill on the property he purchased from Richard LaBrecque Jr. Larvey purchased the property then donated the land to the Town. This transfer was effective after April 1, 2012.
Spaulding suggests the Town pay for the education portion of the property tax.
Debbie Spaulding had discussion; this property tax cannot be abated by the Board of Abatement.
Board had discussion; the last person/ownership of record as of April 1, 2012 is Richard LaBrecque Jr.
Other conversation; Bill Howland
13. Other Business: no other business.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________
Rustam Spaulding________________________________________________
Art Larvey______________________________________________________
Approved on____________________________________________________
Town of Isle La Motte
Select Board Meeting/Special Meeting-Bid Process
September 28, 2012
Town Hall/4:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Fred Bourgeois-BP Concrete
The meeting was called to order on September 28, 2012 by Chair Stata.
Board reviewed references and had discussion;
Board agreed to check out three (3) of BP Concrete’s and John Yaratz references.
A decision will be made on Wednesday, October 3, 2012 at the regular Select Board meeting.
Spaulding made a motion to adjourn at 4:32 PM, 2nd by Larvey, all in favor.
Spaulding withdrawals the motion to adjourn.
Spaulding suggests eliminating Complete Septic Service; fewer numbers of references and price being higher than BP Concrete and John Yaratz.
Spaulding made a motion to adjourn at 4:40 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________
Rustam Spaulding_______________________________________________
Art Larvey______________________________________________________
Approved on___________________________________________________
Town of Isle La Motte
Select Board Meeting-Special Meeting-Sea Wall Bid Opening
September 21, 2012
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, John Yaratz, Complete Septic Service, BP Concrete
Meeting was called to order by Chair Stata at 5:02 PM on September 21, 2012.
1. Sea Wall Bid Opening:
Stata suggests; the Select Board request references from the bidders due to some of the bidders are not known as well as others. Board agreed that all bidders will provide references.
Stata opened bids;
Tracy Juaire - $316,433
Complete Septic Service - $116,681
Yaratz - $107,600
BP Concrete - $102,600
After discussion; decision made to not accept Tracy Juaire’s bid, due to this bid being the highest in cost.
All remaining bidders were asked to submit their references. Board agreed to decide by Friday September 28, 2012 to meet again to act on references, etc.
It may be possible to meet before September 28th if references are received and checked.
Stata had discussion; easements will be needed from the following landowners; Maas, Shea, Fisher, Libby, Town of Isle La Motte.
Larvey provided an easement draft. Debbie Spaulding will contact the landowners.
Larvey made a motion to affirm Spaulding’s signing of Jay Buerman Engineer contract.
Meeting adjourned at 5:40 PM.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata______________________________________________________
Rustam Spaulding_________________________________________________
Art Larvey_______________________________________________________
Approved on_____________________________________________________
Town of Isle La Motte
Select Board Meeting/Special Meeting-Approve Paving Bid & Snow Plowing Contract
September 13, 2012
Town Hall/5:00 PM DRAFT
Members Present: Steve Stata, Rustam Spaulding & Art Larvey
Others Present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, John Yaratz-Road Coordinator, Peter Murray
The meeting was called to order at 5:00 PM on September 13, 2012 by Chair Stata.
1. Approve Paving Bid:
Stata had discussion; a bid from Pike Industries was emailed to the Select Board and not the Town Clerk’s office.
Larvey recused himself from the discussion.
Spaulding had discussion; the bid was advertised in the Islander, others were able to bid on the project, only one bid received.
Stata had discussion; does not want to suggest postponing the bid process, there are no other bids presented.
Board agreed to move forward with Pike Industries bid.
Larvey had discussion; no one has seen the amount of the bid, not even Mrs. Larvey.
The board reviewed the bid from Pike Industries.
Main Street-.04 miles for the amount of $44,057.31
New Road-.04 miles for the amount of $44,057.31
Total amount of $88,114.62
Spaulding made a motion to accept Pike Industries bid to pave the fore-mentioned roads, 2nd by Larvey, all in favor.
Larvey had discussion; Next season Shrine Road should be paved, approx. one mile. A class 2 grant may be available to the Town next year for paving.
2. Snowplowing Contract:
Spaulding made a motion to sign the snowplowing contract, 2nd by Larvey, all in favor.
Spaulding made a motion to adjourn, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata________________________________________________________
Rustam Spaulding___________________________________________________
Art Larvey_________________________________________________________
Approved on______________________________________________________
Town of Isle La Motte
Select Board Meeting
September 6, 2012
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barbara Larvey-Recreation Department Chair, Sylvia Jensen-Isle La Motte Planning Commission, Paul Hinman-Isle La Motte Planning Commission, Linda Gonyo-Woodmen of the World, Tim Gonyo-Woodmen of the World, Adam Pelletier-Woodman of the World, Donna Zabrosky-Woodman of the World, Peter Murray, Elizabeth Leiva, Claude Genest, Dale Patnode, John Yaratz, Chet Bromley, Mark Martin, Selby Turner
The meeting was called to order at 5:00 PM on September 6, 2012 by Chair Stata.
1. Additions to Agenda: Spaulding added: Homeowner’s Association/Other Business
2. Grand Isle Sheriff Department Visit: No Sheriff
3. Woodmen of the World Discussion/Status:
Linda Gonyo presented the town with an American flag and handbooks.
Adam Pelletier had discussion; looking to upgrade the camp for year round use. Lease expires in January 30, 2021. Issue; Woodmen of the World cannot move forward with the upgrades without consent/agreement of an extended lease from the Town.
Donna Zabrosky had discussion; Woodmen camp is a 501 C-3 tax exempt organization.
Linda had discussion; will the Town consider extending the lease and agree to more dialog.
Board agreed; Woodmen of the World will provide a proposal to the Town for a continued lease or possible purchase.
Everyone was invited to a pig roast/picnic on Saturday.
4. Isle La Motte Planning Commission-Discussion:
Paul Hinman had discussion; August 13, 2012 FEMA and a State representative came for a visit. In 1980 Isle La Motte was suspended from the National Flood Insurance program; the town never adopted the town flood map. FEMA and the State are pleased with all that has happened thus far.
Homes built after 1980 have not been flooded.
Ariel photographs were provided to the State for FEMA officials to look at.
Sylvia Jensen had discussion; develop a town plan; Isle La Motte is the only town in the North West Regional Planning Commission jurisdiction that does not have a town plan. Grants are available to help with this process; the deadline for the grant is the end of September 2012.
Title 24 Chapter 117, Section 4382 with an element added.
NOTE: The Vermont Statutes Online do NOT yet include the updates for the 2012 legislative session. The updates will be added as soon as we receive them from the publisher, generally in late October.
Town of Isle La Motte
Select Board Meeting/September 6, 2012/page 2.
(Money/obtain a grant) Title 24 Chapter 117, Section 4306.
Spaulding had discussion; the town voters should be asked if they want to direct the Select Board to move forward with this issue/adopting a Town Plan.
Stata had discussion; prefer direction from the voters at Town Meeting with informational meetings prior to voting.
Stata suggests; meeting with NWSWD to share concerns, etc.
Jensen will look into setting up meeting.
Larvey had discussion; will do more homework on the issue.
Jensen had discussion; Alburgh has a town plan and has no zoning.
Other conversation; Claude Genest, Paul Hinman
5. Warrants for Payroll and Payables:
Payroll dated 8/11/2012 in the amount of $1,500.56 signed by Spaulding
Larvey made a motion to ratify/approve, 2nd by Stata, all in favor
Payroll dated 8/31/2012 in the amount of $1,413.75 signed by Larvey
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 9/5/2012 in the amount of $339.66
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Other discussion; Sylvia Jensen
Payable dated 8/15/2012 in the amount of $416,211.14 signed by Spaulding
Larvey made a motion to ratify the payable of $416, 211.14, 2nd by Stata, all in favor.
Note: $410,364.00 for Isle La Motte School
Payable dated 9/6/2012 in the amount of $9,157.98
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Larvey noted; $4,158.42 in legal fees, most is for Tom LaBombard land issue.
Other conversation; Sylvia Jensen
6. Minutes of August 1, 2012:
Spaulding made a motion to approve the minutes of August 1, 2012, 2nd by Larvey, all in favor.
Sylvia Jensen had discussion; suggests the approved Select Board minutes be posted on the Town website.
Stata had discussion; this has been discussed in the past, will do research on the topic.
7. Monthly Budget Discussion:
Betsy had discussion; nearly 100% of property taxes are collected.
Board reviewed the monthly budget.
Town of Isle La Motte
Select Board Meeting/September 6, 2012/page 3.
8. Town Clerk & Treasurer Report:
Betsy had discussion; monitoring the water usage; Spaulding states indefinite monitoring.
Betsy had discussion; the Town can have five (5) Justice of the Peace. Reviewed the Town records going back 20 years, there has always been three (3). Betsy will contact the State Elections Division for further requirements on the topic.
Other conversation: Sylvia Jensen
Betsy had discussion; the Historical Society has moved out of the upstairs of the Town Hall. There are low tables and chairs, the school may be interested. There is a lot of storage space upstairs.
Betsy had discussion; the hole in the wall of the mechanical room needs to be covered properly. The hole was left when the prior furnace was removed.
Larvey will look into getting it fixed.
9. Road Commissioner Report:
Larvey provided a Road Commissioner report, it reads as follows;
Old Business:
Invitations to bid for paving and two seawall projects were written for the Islander’s September 4 issue.
Bid specifications were prepared for the above projects. Thanks to John, Betsy and Michele for their assistance as well as pointing out where I screwed up.
With respect to paving, we may extend the amount a bit depending on how well our cost estimate compares to the actual bid.
Bill is again filling potholes with EZ Street. Current inventory is about 15 bags, and we expect to use it all before the cold weather sets in.
We’re still awaiting signs for Quarry and Bruley roads, as well as pedestrian crossing signs for the school. Once all signs have been received, we will begin installation.
Scott’s, in Williston, was contacted regarding striping a crosswalk between the Rec Field and the School.
Report was submitted to the State for expenses incurred for flood damage at the S-curve.
Discussion was had with R. Middleton concerning removal of a small portion of macadam at Four Corners this is on his property. We’ll probably remove it next spring.
John Yaratz and I looked at the 0.1 mile of Lockerby Lane. Our feeling is that the expense of maintaining it is not worth what we get in funding from the State. We also came to the same conclusion for Light House Point Road.
The Better Back Roads grant justification report was finalized and submitted.
Discussions were held with Jeffords Steel regarding steel required for the seawall projects. Jeffords submitted a quote which I have approved. Delivery will be coordinated with start of seawall projects.
New Business:
Beaulac will be contacted next week regarding plowing Light House Point Road.
I have received complaints from a couple of residents on North Point regarding the two fir trees at the intersection that are blocking the view when turning east on to Shrine Road. The tree trunks are outside the Town ROW-What to do?
There has also been a complaint from a resident on East Shore regarding a small deciduous tree at the intersection that allegedly is blocking the view.
Town of Isle La Motte
Select Board Meeting/September 6, 2012/page 4.
A sink hole on North Point Rd. is getting worse and should be dug out and re-filled.
We will be doing some shoreline erosion stabilization work at Kellogg’s and McEwen’s starting next week and extending into October. The plan is to utilize stone that will be removed as part of the seawall projects and relocate it.
Last roadside mowing will be done in the next few weeks.
The sign light at the causeway was vandalized. Bill (Handyman) has been asked to repair it.
As everyone knows, our three biggest on-going maintenance areas are snowplowing, roadside mowing and paving. In two of the three cases we have multi-year contracts, but in the case of paving we go year-to-year. Pike has communicated with me regarding the potential of putting our paving work on a three-year bid. There are good sides and down sides to that. In any case, I will be meeting with them in the next few weeks to at least have discussion on the possibility.
Other conversation; Paul Hinman; site on West Shore, shore erosion.
Stata suggests; going back over/through the areas of shoreline erosion. Be prepared to discuss at budget time.
Other conversation; Sylvia Jensen; where does the Storm Water Mitigation Grant stand.
Larvey had discussion; one year extension was granted due to town costs for sea-wall projects.
Stata suggests contacting Beaulac in reference to possible/additional snowplowing of Lockerby Lane.
10. Snowplowing Contract-Bid Opening:
One sealed bid received from John Yaratz.
Cost of proposal for three (3) years is $180,000
Increases due to no fuel riser (fuel has risen 66% from 2009-2012), cutting edges increase from $32 per foot to $72 per foot, tires, oil, registrations, filters and insurance have all increased over last six years.
27 years of experience, list of equipment and insurance was also provided.
Spaulding made a motion to approve John Yaratz snowplowing bid to plow the Isle La Motte roads for the 2012-2015 season, 2nd by Larvey, all in favor.
11. Review Calendar: board reviewed calendar. Additional meetings to award sea-wall project and paving project. Also sign the snowplowing contract.
Other conversation; Sylvia Jensen
Larvey will draft up the snowplowing contract for signature.
12. Isle La Motte Elementary School Safe Routes to School Travel Plan-sign plan:
Barb Larvey had discussion; 1/3 of the student body rode their bikes to school today. More work needs to be done to make the roads safe, what more can the community do?
Larvey had discussion; Safe Roads committee did a traffic study; speed limit signs and a cross walk at Recreation Field will be installed on School Street.
Spaulding made a motion to approve the Isle La Motte Elementary School Safe Routes to School Travel Plan, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/September 6, 2012/page 5.
13. Constable Pay-Update:
Betsy had discussion; in 2009 the Constable pay was defeated at Town Meeting.
14. Moving Marble Town Clerk Sign to Outside of Building:
Betsy had discussion; would like the Isle La Motte black marble Town Clerk sign moved to the outside of the building, there is no sign on building at all.
Larvey will look into getting the project done.
15. Emergency Operations Plan-Review/Adopt.
Larvey had discussion; the plan should be gone over again in detail, typos need to be corrected, generators are available.
Larvey made a motion to approve the present basic Emergency Operations Plan after corrections for typos, etc., with the additional reservation that we feel as a Select Board that this manual should be expanded upon particularly in situations we have experienced in the past and probably will in the future, 2nd by Spaulding, all in favor.
16. Letter to Selectmen-John & Deborah McMahon:
Stata read from the printed email:
Discussion; McMahon’s are disputing the late charges ($24.41) applied to their tax bills.
Reason for tax payment being late; medical emergency for their dog.
Other discussion; Debbie Spaulding, Sylvia Jensen, Betsy Howland
Debbie Spaulding will draft a letter to the McMahon’s; stating the McMahon’s can request a meeting with the Board of Abatement.
17. Delinquent Dog (2)
Betsy had discussion; two dogs are not licensed; Bruce Noble III., and Jennette Connors.
Other conversation; Mark Martin; Bruce Noble III, dog has passed away.
Stata will look into the situation; will contact Everett Dubuque, what next?
18. Other Business:
Sylvia Jensen had discussion; grants are available for bike and pedestrian safety from North West Planning Commission.
Spaulding provided the LaBombard Homeowners Association Annual Report.
Barb Larvey had discussion; who is responsible for cleaning up after the Special Trash and Hazardous Waste event takes place in the School parking lot on Saturday the 8th.
Stata will contact the Fire Company.
John Yaratz had discussion; bike safety-suggest Mrs. Andrews be asked if some trees can be trimmed at her property at the four corners for safety reasons.
Stata will contact Mrs. Andrews.
Other conversation; Sylvia Jensen
Town of Isle La Motte
Select Board Meeting/September 6, 2012/page 6.
John Yaratz had discussion; suggests a permanent propane generator be purchased for the school as part of the Emergency Plan for the Town.
Stata will speak with Scott Newman on the topic.
Other conversation; Sylvia Jensen, Paul Hinman
Spaulding made a motion to adjourn at 7:26 PM, 2nd by Larvey, all in favor.
Respectfully Submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding______________________________________________
Art Larvey____________________________________________________
Approved on__________________________________________________
Town of Isle La Motte
Select Board Meeting
August 1, 2012
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Terry Anderson-Solid Waste District Representative, Betty Lockerby, John Yaratz, Peter Murray, William Howland
The meeting was called to order at 5:05 PM on August 1, 2012 by Chair Stata.
1. Additions to Agenda:
Larvey added, purchase camera
Debbie Spaulding added-Lister item
Stata added, picnic table at causeway
Stata added, road from Church Street & Carl Lockerby’s
2. Terry Anderson
a. Appoint as Solid Waste District Representative
b. Landfill test-Discussion
Spaulding made a motion to appoint Terry Anderson as the Solid Waste District Representative, 2nd by Larvey, all in favor.
a. Appoint as Solid Waste District Representative:
Anderson had discussion; needs a letter from the Select Board appointing her for District Representative.
Anderson requesting direction from the board on the level of authority membership fees, etc.
Board agreed to allow Anderson to make decisions other than a decision on any cash outlay to the town.
Solid Waste, special pick up day will be September 8th, 2012 at the Isle La Motte School.
b. Landfill test-Discussion:
Anderson had discussion; the landfill test results have not changed, actually test results are better than other years. Landfill testing will continue until 2014.
Anderson will look at the Tom LaBombard ACT 250 permit request, and give her opinion.
3. Grand Isle Sheriff Department Visit: No Sheriff
4. Warrants for Payroll and Payables:
Payroll dated 7/18/2012 for $2,776.23 signed by Larvey
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 8/3/2012 for $1,428.85
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/August 1, 2012/page 2.
Payable dated 7/16/2012 for $556.56 signed by Spaulding
Larvey made a motion to approve for $556.56, 2nd by Stata, all in favor.
Payable dated 7/12/2012 for $4,728.27, less $295.00 for Vermont Center for Independent Living was not voted on as an appropriation; warrant amount is $4,433.27
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payable dated 8/1/2012 for $5,221.38
Spaulding made a motion to approve the payable, 2nd by Larvey, all in favor.
5. Minutes of July 5, 2012
Minutes of July 5, 2012 Liquor Control Board
Spaulding made a motion to approve the minutes of 7/5/2012, 2nd by Stata, all in favor.
Spaulding made a motion to approve the Isle La Motte Liquor Control Board minutes, 2nd by Stata, all in favor.
6. Monthly Budget Discussion:
Besty had discussion;
Permit revenue-5 flood zoning/permitting permits have been received.
Recreation Department has taken in $850. 00 and has spent $255.00
7. Town Clerk & Treasurer Report:
Betsy had discussion;
Town receives $1.50 per fishing/hunting license; these licenses are many and create a lot of paperwork. State of Vermont Fish & Wildlife are offering licensing electronically (will be mandatory at some point) the State would automatically remove the monies monthly from the bank account.
Board approved to move forward with electronic Hunting/Fishing licensing.
The State of Vermont conducted a review of the FEMA paperwork, all looks good.
Seven (7) persons have signed up for automatic with-drawl for property tax payments.
Post dated checks for property taxes are many and out of control. Some other town’s return/do not accept these checks per their lawyer.
Board agreed to live with the issue.
Four (4) non-approved contracts did not renew. Two of these, the Isle La Motte Historical Society and the Isle La Motte Library are tax exempt. The remaining two, the Isle La Motte Fire Department and the Mason’s are not tax exempt, these two have tax bills.
Town of Isle La Motte
Select Board Meeting/August 1, 2012/page 3.
Spaulding had discussion; the Fire Department and the Mason’s have a right to petition, requesting an article to reimburse for the taxes.
8. Road Commissioner Report
a. Review of Traffic Ordinance
b. Snowplowing Contract-Update
c. Roadside Mowing-Contract Update
a. Review of Traffic Ordinances:
Larvey had discussion; table until next board meeting
b. Snowplowing Contract-Update
Larvey had discussion; a draft of the snowplowing contract bid specifications and the invitation to bid for the Islander.
Spaulding made a motion to approve the snowplowing contract as corrected and the bid specifications, changes are; contract duration from November to October 1st 2012 and the payment schedule is November 1st to March 1st inclusive, 2nd by Larvey, all in favor.
Spaulding made a motion to withdraw the motion, Larvey made a motion to withdraw the 2nd to the motion.
Spaulding made a motion to approve the payments for each season are for five equal installments payable beginning after the first Select Board meeting in November, changes are for contract duration is October 1, 2012 to April 15, 2015, 2nd by Larvey, all in favor.
Invitation for bid notice will be posted in the islander starting Tuesday August 7, 2012.
c. Roadside Mowing Contract-Update:
Larvey had discussion; added to the contract; total amount of this contract is not to exceed $24,750.00. However, as previously stated, the Select Board, at their discretion, may require a third mowing in any of the years of this contract at a price of $3,500.00 per mowing, and these mowings are not included in the $24,750.00 limit.
Stata had discussion; mowing private ditches;
Board agreed not to mow/maintenance any private ditches with the exception of Tom LaBombard’s, until the consent agreement/sort of agreement can be located/reviewed.
Town of Isle La Motte
Select Board Meeting/August 1, 2012/page 4.
Other conversation; Debbie Spaulding, John Yaratz
Larvey made a motion to approve the amended contract with the added paragraph; total amount of this contract is not to exceed $24,750.00. However, as previously stated, the Select Board, at their discretion, may require a third mowing in any of the years of this contract at a price of $3,500.00 per mowing, and these mowings are not included in the $24,750.00 limit, 2nd by Spaulding, all in favor.
Larvey had discussion; dust is a problem again near Hanna’s on the West Shore Road. The problem is more related to speeding on the dirt road. Will make sure legal speed limit signs are down in that area, and will contact the Sheriff’s Department. Alburgh has been called for a chloride run.
Larvey had discussion; the culvert work and catch basin on East Shore Road is completed, the report is due August 15, 2012. Paving will be done at a later date.
Revised amount for job will be approx. $7,000.00, $5,200.00 paid for by Better Back Roads Grant with $1,800.00 owed by the Town.
Larvey had discussion; the job cost more money than it should. More time is spent on the job due to people driving over lawns to get by, most people were notified of the work ahead of time, signs were placed out. Residents should have more patience, this would be a savings to the tax payers.
John Yaratz suggests hiring the Sheriff Department in the future.
Larvey had discussion; school street (school) signs have been ordered. The signs for Quarry Road and Bruley Road have been ordered. Other road signs and a no dumping sign have been ordered and received.
Larvey had discussion; Pike has been contacted in reference to paving for the year.
Larvey had discussion; thanked John Yaratz for all the work he had done while Larvey was out of town.
9. Constable Pay
Stata had discussion; Monti Maas has made a request for reimbursement for constable work.
Board agreed to have Maas provide a list of activities as constable and a proposal for reimbursement amount. Stata will contact Monti Maas.
Other conversation; William Howland
10. Review Calendar
Board reviewed the calendar.
Town of Isle La Motte
Select Board Meeting/August 1, 2012/page 5.
11. Approve Draft Audit & Review MDA:
Approve Draft Audit:
Spaulding made a motion to approve and accept the audit, 2nd by Larvey, all in favor.
Review MDA:
Stata had discussion; corrections made to the draft MDA.
Corrections are; key financial highlights changed to $998,517.00 of this amount $890,517.00 may be used by various funds of the town to meet the on-going obligations by the town.
General funds will be changed to $462,888.00.
Highway & government funds will be changed to $300,012.00.
Spaulding made a motion to approve the MDA draft with the fore-mentioned corrections, 2nd by Larvey, all in favor.
12. Other Business:
Table at Monument:
Stata had discussion; the table at the moneument/causeway was damaged and ended up in the dumpster.
Board agreed to not provide another table.
Road-Church Street & Lockerby Lane:
Stata had discussion; new owner (Boyd’s old place) off Church Street & Lockerby Lane is wondering if this road should be plowed and maintained by the Town.
Larvey had discussion; 1/10 of a mile of Lockerby Lane is a class 3 road. Larvey and Yaratz will take a look at the road and the distance.
Other discussion; John Yaratz recommends building a turn-around in the area if the Town is to plow the road.
Camera:
Spaulding had discussion; the camera requires a floppy disk to function, camera is very outdated.
Larvey had discussion; all road work pictures are being taken by several different people and their own cameras. The town should purchase its own camera.
Spaulding made a motion to approve the purchase of a camera with a memory card, not to exceed $500.00, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/August 1, 2012/page 6.
Debbie Spaulding had discussion;
Mr. Comstock has removed his deck and trailer from down at Summer Place, this was done before April 1st. Debbie requests permission to remove Mr. Comstock from the Grand List under errors and omissions.
Spaulding made a motion to give the Lister’s permission to remove Mr. Comstock from the Grand List, 2nd by Larvey, all in favor.
Missy Forey had discussion;
Has the board reviewed the letter that was sent.
Stata stated the board is trying to find an equitable solution to the problem, no conclusions as of yet,
this is an ongoing issue, board is expecting responses.
Spaulding made a motion to adjourn at 7:29 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________
Rustam Spaulding_______________________________________________
Art Larvey_____________________________________________________
Approved on___________________________________________________
Town of Isle La Motte
Select Board Meeting
July 5, 2012/Town Hall/5:00 PM DRAFT
Members present: Steve Stata & Rustam Spaulding
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, John Yaratz-Road Coordinator
The meeting was called to order at 5:06 PM on July 5, 2012 by Chair Stata.
1. Changes to Agenda: None
2. Grand Isle Sheriff Department-No Sheriff
3. Warrants for Payroll and Payables:
Payroll dated 6/22/2012 in the amount of $1,638.35 signed by Stata
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 7/6/2012 in the amount of $4,016.47
Spaulding made a motion to approve, 2nd by Stata, all in favor.
Payable dated 6/20/2012 in the amount of $34,099.16 signed by Stata
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Note: $18,896.00 if for county tax and $13,275.00 is for the Fire Company appropriation.
Payable dated 7/5/2012 in the amount of $9,220.59
Spaulding made a motion to approve, 2nd by Stata, all in favor.
4. Monthly Budget Discussion:
Stata had discussion; the Fire Company and the library have been contacted in reference to the VLCT insurance.
Spaulding had discussion; had discussion with Diane Cherier in reference to the VLCT insurance. Diane
stated; the library would be glad to pay their own insurance, but hoped they would be able to purchase it through the town.
5. Minutes of June 6, 2012
Minutes of June 6, 2012-Liquor Control Board Meeting
Minutes of June 18, 2012-Special Meeting-Executive Session-Legal Matters
Spaulding made a motion to approve the minutes of June 6, 2012, 2nd by Stata, all in favor.
Spaulding made a motion to approve the June 6, 2012 Liquor Control Board Meeting, 2nd by Stata, all in favor.
Town of Isle La Motte
Select Board Meeting/July 5, 2012/page 2.
Spaulding made a motion to approve the June 18, 2012 Special Meeting-Executive Session minutes, 2nd by Stata, all in favor.
6. Town Clerk & Treasurer Report
Betsy had discussion;
The tax bills are a day late going out due to the tax paper being delivered a day late.
The local agreements have expired for the Isle La Motte Historical Society, The Fire Company, The Masons and the Isle La Motte Library. These properties had to be manually reset in NEMRC so as not to come out zero on the tax bills.
Chet Bromely spoke to Besty in reference to weeds growing around the stones at the Recreation Field. Stata stated; he will take care of the weeds.
Agency of Transportation is coming next Tuesday to do the FEMA audit.
The property owners that purchased Alfina Gery place have taken stone from the water’s edge, with permission from John Yaratz.
Board agreed to charge the homeowner $70.00.
A sample easement letter (ditch mowing) will be sent to Reed and Luce.
John Yaratz had discussion; Maas easement and Tom LaBombard ditch mowing.
7. CPA Audit-Discussion:
Stata will draft the MDNA report.
8. Road Commissioner Report:
John Yaratz had discussion;
Pictures of the beaver dams and a hand drawn map from Bill Letkowski are provided for the board. No beavers located, just the dams.
Better Back Roads Grant-East Shore Road, extension has been filed, July 31, 2012 deadline to do a catch basin and a cross culvert.
John will start the project and complete before the deadline.
McEwen’s project, Larvey will talk with Bob McEwen in reference to what/how much more work needs to be done.
Town of Isle La Motte
Select Board Meeting/July 5, 2012/page 3.
a. Road Side Mowing Contract-Sign Contract
Stata had discussion; will contact Larvey to remove the draft from the document and add, not to exceed amount of $24,750.00
b. Review of Traffic Ordinances: this agenda item tabled until next board meeting.
9. Snowplowing Contract Discussion:
Betsy had discussion; suggests paying the monthly snowplowing payments on the first Select Board meeting.
John Yaratz had discussion; would like to be paid on the 1st of the month, if he were to be awarded the snowplowing contract.
Board agreed to approve the monthly check in mid month payables, this payable would be approved prior to the due date in order for it to be available on the 1st of the month.
10. VLCT Insurance Policy-Fire Company & Library-Update: discussion prior, monthly budget discussion.
11. National Flood Insurance-Insert-Approve: no discussion, was approved prior meeting.
12. Other Business:
a. Beaver problem & ditch agreement-Maas:
Stata had discussion; Maas provided an easement, board made corrections to the easement.
Stata will contact the Maas’s.
Stata had discussion; the town will only take care of/responsible for maintaining 1000 feet of ditch connecting to the LaBombard ditch, south.
b. Stitzel & Paige Letter to David Carter-Suzanne LaBombard
Stata acknowledged, letter received.
c. Stitzel & Paige Letter to State of Vermont-Tom LaBombard-Subdivision
Stata acknowledged, letter received.
Town of Isle La Motte
Select Board Meeting/July 5, 2012/page 4.
John Yaratz had discussion; the traffic signs have arrived, one sign missing from the order.
Quarry Road sign is missing, this sign needs to be ordered.
Michele will look into ordering the Quarry Road sign and the post.
Dig Safe will have to be contacted before digging is done for the street signs.
Other conversation: Debbie Spaulding
Spaulding made a motion to adjourn at 6:15 PM, 2nd by Stata, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_________________________________________________
Rustam Spaulding___________________________________________
Approved on_______________________________________________
Town of Isle La Motte
Liquor Control Board Meeting
July 5, 2012/Town Hall/5:00 PM DRAFT
Members present: Steve Stata & Rustam Spaulding
Others present: Michele Murray-Liquor Control Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, John Yaratz-Road Coordinator.
The meeting was called to order at 6:16 PM on July 5, 2012 by Chair Stata.
1. Special Event Permit Application
Hall Home Place Ice Cider and Tasting Sale at Fisk Farm on July 14, 2012 from 6:00 – 8:00 PM
Spaulding made a motion to approve the application, 2nd by Stata (due to the fact that Larvey was not present), all in favor.
Spaulding made a motion to adjourn at 6:17 PM, 2nd by Stata, all in favor.
Respectfully submitted: Michele Murray-Liquor Control Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding______________________________________________
Approved on__________________________________________________
Town of Isle La Motte
Select Board Meeting-Special Meeting-Executive Session-Legal Matters
June 18, 2012
Town Hall/3:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, William Howland, John Yaratz
The meeting was called to order at 3:27 PM on June 18, 2012 by Chair Stata
Spaulding made a motion to go into Executive Session at 3:30 PM, 2nd by Larvey, all in favor.
Out from Executive Session at 4:50 PM, discussion; legal matters
Spaulding made a motion to adjourn at 4:50 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding______________________________________________
Art Larvey____________________________________________________
Approved on__________________________________________________
Town of Isle La Motte
Liquor Control Board
June 6, 2012
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Liquor Control Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby, Barbara Larvey-Recreation Department Chair, John Yaratz, Monti Maas-Trustee of Public Funds, Barbara Callahan-Trustee of Public Funds
The meeting was called to order at 7:35 PM on June 6, 2012 by Chair Stata.
1. Approve Special Event Permit Application:
Hall Home Place; apple cider tasting at Fisk Farm application.
Spaulding made a motion to approve the liquor control meeting application event, 2nd by Larvey, all in favor. Stata abstained due to being owner of company
Spaulding made a motion to adjourn at 7:37 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Liquor Control Board Clerk
Steve Stata__________________________________________________
Rustam Spaulding____________________________________________
Art Larvey__________________________________________________
Approved on_______________________________________________
Town of Isle La Motte
Select Board Meeting
June 6, 2012
5:00 PM/Town Hall DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barbara Larvey-Recreation Department Chair, Betty Lockerby, John Yaratz, Barbara Callahan-Trustee of Public Fund, Monti Maas-Trustee of Public Fund
The meeting was called to order at 5:05 PM on June 6, 2012 by Chair Stata.
1. Additions to Agenda: None
2. Grand Isle Sheriff Department Visit: No Sheriff present
3. Warrants for Payroll and Payables:
Payroll dated 5/11/2012 in the amount of $1,593.10 signed by Larvey.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 5/16/2012 in the amount of $1,449.98 signed by Larvey.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 5/25/2012 in the amount of $1,451.49 signed by Larvey.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 6/6/2012 in the amount of $1,584.32
Spaulding made a motion to pay, 2nd by Larvey, all in favor.
Payable dated 5/16/2012 in the amount of $231,968.44 signed by Stata.
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
NOTE: $229,835.18 for State Education Tax payment
Payable dated 6/6/2012 in the amount of $20,612.35.
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
6. Monthly Budget Discussion:
Betsy had discussion; McKenzie property sold, town received over $16,000 in back property taxes, penalties and interest.
4. Mintues of May 2, 2012
Spaulding made a motion to approve the minutes of May 2, 2012, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/June 6, 2012/page 2.
5. Road Commissioner Report:
Larvey had discussion;
a. Light House Point Road is finished.
b. Area near Monti Mass (West Shore) is nearly finished with removing the rock from the shoreline.
c. Next project will be either McEwen’s property (erosion) or a culvert installation on East Shore North.
d. Cold patch is approx. 90% complete. Plenty of cold patch is left, will be used on culvert installations, sink hole on North Point Road, and possible drainage at the Shrine.
e. Jim Smith is surveying an area on West Shore Road for the three seawall grant projects. $183,000 in seawall grants is approved for the town.
Other conversation; John Yaratz
f. John had discussion; a little over $4000 was saved on the Light House Point Road contract (2010) due to using the materials/stone from West Shore Road, and the lack of trucking costs due to already having materials.
g. Storm Water Mitigation project: Larvey had discussion; spoke with Jane Brown; would like to put one culvert in and assess it next year. Ms. Brown states the grant will go to 2014 with an extension to 2015.
h. There was a blocked culvert on Wood Road; this has been taken care of.
i. Tom LaBombard/beaver problem, the ditch needs to be cleaned out.
j. Chet Bromley discussed with Larvey; trucks and trailers have been dumping yard debris at Brothers/Woodmen. Larvey will order a no dumping sign for the area.
Spaulding had discussion; suggests putting a notice in Anita Bruley’s (Islander) column, no dumping at Brothers/Woodmen.
Stata suggests; if there are bags of cold patch left over, possibly sell to town residence.
6. Monthly Budget Discussion: discussed prior.
7. Town Clerk & Treasurer Report:
a. Betsy had discussion; new planter/stands for the Town Hall have been built by Larvey. Betsy has donated to the town the self watering planters and the plants. Board thanked both Larvey and Betsy.
b. The piece of lakeshore/land that was donated to the town has an irregularity in the chain of title (the description of property). Betsy suggests a letter of thanks for the donation of land.
Spaulding suggests; if there are property taxes owned on this land, the town should pay the property taxes.
c. Paul Hinman would like to put a message out with the tax bills, re: permitting in the flood hazard area. Stata suggests, Paul propose a draft of the message for the board to review.
d. A safe in the office is showing asbestos insulation. Spaulding will take a look at the safe.
e. A draft of the audit is available, an MDNA is due by the board, and any changes are due within 30 days.
f. Town lots; Carol Michaels let the town office know that the LaBombard Home Association sent a certified letter to Will Miller in reference to cleaning up his lot according to the by-laws.
Town of Isle La Motte
Select Board Meeting/June 6, 2012/page 3.
g. The Volunteer Fire Company and the Library is insured under the Town’s insurance policy. Stata will contact Steve Rowe for the Fire Company and Spaulding will contact Diane Cherier in reference to the library insurance. The amount of insurance for the library is $901.00; this amount is not reimbursed to the town. Board agreed, the town will no longer pay for the library’s insurance.
Other conversation; Debbie Spaulding, Betty Lockerby, Barbara Callahan
8. Seasonal Road Side Mowing-Award Contract
Stata had discussion; one sealed bid received from John Yaratz.
The bid is for 2012-2014 Isle La Motte Right-0f-Way mowing and ditch mowing for the sum of $24,750.00 if all mowing is done according to bid specifications.
John had discussion; only mowing done (ditches) will be charged to the town.
Spaulding made a motion to accept John Yaratz three (3) year contract for a total not to exceed $24,750.00, 2nd by Larvey, all in favor.
Stata suggests; sending a letter to the landowners (ditches), if permission is not given to the town to mow the ditches then the town is no longer liable to clean the ditch on that property. Stata will draft the letter to the landowner’s.
9. Review Calendar
Board reviewed the calendar; snowplowing contract discussion scheduled for discussion in July.
10. DC Energy-Electrical Work Quote
Stata had discussion; read proposal from DC Energy, redoing service from where utility enters to where it enters the breaker panel, and moving the emergency disconnect switch for furnace to the main office area. This work to be done for the sum of $1,090.00
This quote does not include any work involving trouble shooting; the wires back feeding the older panel. This work would be done on a time and material basis.
Spaulding made a motion to repair the meter socket and the building circuit and troubleshoot the interior (starting with the one circuit, older panel in question) of the building to find the problems not to exceed $5,000.00, 2ND by Larvey, all in favor.
11. July 4th Select Board Meeting-Possible change date:
The board agreed to change the July meeting date to Thursday July 5, 2012
Spaulding made a motion to change the July 4th meeting to July 5, 2012 at the same time, 2nd by Larvey, all in favor.
12. Dog Warrant-Sign
Spaulding made a motion to approve the dog warrant for Everette Dubuque, 2nd by Larvey, all in favor.
13. Grand Isle Sheriff Department-Yearly contract-sign
Spaulding made a motion to approve and sign the Grand Isle Sheriff contract, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/June 6, 2012/page 4.
14. Letter Regarding Quit Claim Deed
Board will go into Executive Session at end of meeting for discussion.
15. Set Municipal and Local Agreement Tax Rate
0.0075 local agreement (approx)
0.3409 municipal (per treasurer) this is up approx., .06 cents
Spaulding made a motion to approve municipal tax rate of 0.3409 and local agreement of 0.0075, 2nd by Larvey, all in favor.
16. VLCT-Town Insurance-Library and Volunteer Fire Department Policy-Discussion
This was discussed prior under Town Clerk & Treasurer Report.
17. Act 250 Application-Tom LaBombard
Debbie Spaulding had discussion; will look at State of Vermont wetland maps and compare with Tom LaBombard’s engineered prints of the property.
Spaulding had discussion; the town can request a hearing due to the town being adjoining landowners. Spaulding states; this could create tax implications next year.
Other discussion; Monti Maas, Betsy Howland, Debbie Spaulding, John Yaratz
18. Trustee’s of Public Funds-Town Loan
Stata read from letter from Trustee’s of Public Funds; inquire as to the intentions of the
Town to repay the loan (town lots) to the Special Public Funds account.
Barbara Callahan had discussion; the town had an unrestricted surplus of $6,000 according to the town report. The voters should be asked/given an option of how/where to spend the unrestricted surplus.
Spaulding had discussion; this should have been discussed at budget time.
Stata suggests; keeping this request for next budget discussions.
Monti Maas question; who is the realtor? Answer; Champagne Real Estate/Gilbert Bohannon.
Barbara Callahan had discussion; follow up on a prior discussion that Dan Rainville had with the board; town owned land and discussion to generate income.
Suggestion; renting/leasing land in back of Brothers/Woodmen possibility of sand and gravel use for the town, solar, hunting, etc.
Suggestion; 178 feet of lake front, rent lakeshore lots for the season.
Spaulding had discussion; the renters that rented the lakeshore lots cost the town monies with having to remove sewer, etc.
Barbara had discussion; a committee could be formed for this discussion.
Stata had discussion; the town cannot incur any more liability for the renting/leasing of town lands.
Town of Isle La Motte
Select Board Meeting/June 6, 2012/page 5.
Stata had discussion; any ideas/suggestions by any committee will be brought to a legally warned Select Board meeting.
19. Other business
Toni Maas called the Town Clerk’s office; the beavers have been building dams again and water is backing up onto their property.
Monti Maas had discussion; the beaver dams are the problem with the water blocking up in the ditch.
Larvey will look into the beaver dam issue in the area.
Spaulding made a motion to approve the computer maintenance contract for the sum of $231.85 to the Vermont Department of Taxes, 2nd by Larvey, all in favor.
Spaulding made a motion to go into Executive Session at 7:06 PM, 2nd by Larvey, all in favor.
Back from Executive Session at 7:34 PM, discussed possible Quit Claim Deeds-School Lot and response to Mr. Carter’s letter regarding Suzanne LaBombard’s reimbursement of VEMERS funds, both legal issues.
Spaulding made a motion to adjourn at 7:35 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding______________________________________________
Art Larvey____________________________________________________
Approved on__________________________________________________
Town of Isle La Motte
Select Board Meeting
May 2, 2012
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland- Town Clerk & Treasurer, Debbie Spaulding-Lister, Richard Middleton-Cemetery Commission, James Senesac-Cemetery Commission, Betty Lockerby- Barb Larvey-Recreation Department, John Yaratz-Road Coordinator
The meeting was called to order at 5:05 PM on May 2, 2012 by Chair Stata.
1. Additions to Agenda
Debbie Spaulding added-Listers-Other Business
Mr. Senesac added-Cemetery Commission
Stata added-Proposal to give property to Town
Board agreed to have Cemetery Commission discussion as #2 on agenda
James Senesac had discussion; the Cemetery Commission did not get their request for $5000 in as a warning for Town Meeting.
The commission is requesting an additional $8,500 from the town for restoration work in the cemeteries; $6000 for continued restoration work (stones are falling over, foundations need to be re-poured, stones need to be cleaned, much work to be done) and $2000 for a liability from last year.
Betsy had discussion; $4,990 is budgeted plus the commissions pay for 2012.
Senesac had discussion; of the monies budgeted; $4000 is for mowing and $344 is for operational costs.
Senesac had discussion; Sylvia Jensen claims the Cemetery Commission is throwing debris on her property, Mr. Senesac disagrees with this.
Larvey had discussion; suggests looking into grant monies and pursue other alternatives.
Spaulding had discussion; there are no monies in the budget for this request.
Stata; is there a motion for the request of $8,500, no motion.
3. Grand Isle Sheriff Department Visit: No Sheriff.
4. Warrants for Payroll and Payables:
Payroll dated 4/13/2012 in the amount of $1,232.59, signed by Larvey
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 4/17/2012 in the amount of $858.97, signed by Larvey
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 4/27/2012 in the amount of $1,292.99, signed by Larvey
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 5/1/2012 in the amount of $467.26
Spaulding made a motion to approve that order, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/May 2, 2012/page 2.
Payable dated 4/18/2012 in the amount of $1,296.77 signed by Larvey
Note; this payable total amount was for $9,101.01, Larvey not willing to approve three (3) invoices (waiting for clarification) for the amount of $7,804.24.
Spaulding made a motion to ratify that order, 2nd by Stata, all in favor.
Spaulding made a motion to authorize the payment of $1,296.77, 2nd by Larvey, all in favor.
Payable dated 4/25/2012 in the amount of $7,804.24
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Spaulding made a motion to approve the order, 2nd by Larvey, all in favor.
Payable dated 5/2/2012 in the amount of $15,057.44
Spaulding made a motion to approve the payable invoices, 2nd by Larvey, all in favor.
5. Minutes of April 4, 2012
Minutes of April 11, 2012-Special Meeting-CPA Discussion
Spaulding made a motion to approve the minutes of April 4, 2012, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the minutes of April 11, 2012 Special Meeting-CPA Discussion, 2nd by Larvey, all in favor.
6. Road Commissioner Report:
Larvey had discussion: the gravel roads are completed with the exception of Light House Point Road.
Work is still being done on Light House Point Road.
Jim Smith has spoken with Jim Cota; all the grants applied for are approved, do not believe this includes paving.
Larvey, Jim Smith and John Yaratz will be looking at the drainage problem at the Shrine next week.
EZ Street; $11.00 per bag-delivered, providing 50 bags (one pallet) is purchased. Larvey will order the EZ Street next week.
Traffic study; Larvey and Stata are on the committee of “Safe Routes”.
The Sheriff Department will come to look at road signage, will meet in mid May. Larvey will speak with Jim Smith in reference to grant monies for upgrading of road signage.
Spaulding had discussion; there is not proper signage on School Street.
John Yaratz had discussion; three road signs are missing and a post has been cut off near Kennedy’s.
The FEMA part of the work on the Light House Point Road is complete, remaining work is from a 2010 contract.
7. Appoint Animal Control-Update:
Spaulding made a motion to approve Everett Dubuque as Animal Control Officer, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/May 2, 2012/page 3.
8. Appoint Town Officers-Update:
Spaulding made a motion to appoint Jody Berg as Town Service Officer, 2nd by Larvey, all in favor.
Town Handyman
Spaulding made a motion to re-appoint Bill Letkowski, 2nd by Larvey, all in favor.
Solid Waste District
Spaulding made a motion to appoint Terry Anderson as the Solid Waste District Rep., 2nd by Larvey, all in favor.
9. Monthly Budget Report:
Betsy had discussion; the grading and chloride line item is 359% over budget.
Larvey had discussion; the grading and chloride line item is over budget for there is an overage of $4000 in the gravel and stone line item.
At the time of budget review, the general ledger will be discussed.
John Yaratz had discussion; the road up to Woodmen of the World has been graded, it was not graded last year.
10. Town Clerk & Treasurer Report:
Betsy had discussion; a second notice has been sent out for the delinquent dogs.
Money market and checking account has been closed with People’s United Bank.
Planter boxes for the Town Hall have been purchased and Larvey will construct the stands for the self watering boxes.
Dale Patnode has cleaned the carpets in the Town Hall.
Electrical switch in the Clerk’s office was replaced by DC Energy. DC Energy will be providing a quote to replace the internal electrical wiring.
Spaulding had discussion; the breaker box needs to be removed.
The emergency shut off switch for the furnace is not wired to the new furnace. Betsy will contact AJ for the answer, is this switch needed.
11. National Incident Management Adoption System:
Stata will bring document to Scott Newman at next meeting.
12. Emergency Response Plan:
Stata had discussion; we will have a plan very soon.
Town of Isle La Motte
Select Board Meeting/May 2, 2012/Page 4.
13. Seasonal Mowing:
a. Town sites mowing
b. Road side mowing
Stata had discussion; Town sites mowing-will contact Joe St. Lawrence to request a price for the seasonal mowing. If the price is similar to last year’s price, the contract will be awarded to Joe.
Stata had discussion; Road side mowing-an invitation to bid will go into the Islander newspaper, with bid specifications to be picked up at Town Clerk’s office. There will be two road side mowing with an alternate third mowing for certain areas at a per hour rate, this will be a three year contract.
Contract will be awarded at next board meeting on June 5, 2012.
Other conversation; John Yaratz
14. Painting Town Hall-Discussion:
Betsy had discussion; there is paint left over, could be used to paint the new clapboards.
Debbie Spaulding will contact Mike Koss to see if interested.
Stata had discussion; Scott Newman is working on getting a grant to paint the entire Town Hall.
15. Other Business:
Debbie Spaulding had discussion; Debbie and Louise attended a grand list seminar, learned of a tablet that is available for use by listers. This tablet would be used during the field work. The tablet would not exceed $1300.00 this price includes Micro-solve installed on the tablet.
Tablet would simplify the work and save time.
Spaulding made a motion to approve the listers to spend $1500 to purchase this equipment, 2nd by Larvey, all in favor.
Stata had discussion; Larvey’s are interested in giving to the town a piece of property. This lakeshore property is located near Maas’s.
Board agrees this is a wonderful offer and thanked the Larvey’s.
Spaulding made a motion, if the property is presented to us it would be accepted, 2nd by Stata, all in favor.
Spaulding made a motion to adjourn at 7:27 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding_______________________________________________
Art Larvey_____________________________________________________
Approved on____________________________________________________
Town of Isle La Motte
Select Board Meeting/Special Meeting-CPA Discussion
April 11, 2012
Town Hall/4:30 PM DRAFT
Members Present: Steve Stata, Rustam Spaulding & Art Larvey
Others Present: None
The meeting was called to order at 4:34 PM on April 11, 2012 by Chair Stata
Steve Stata took the minutes.
1. CPA Discussion:
Timing of getting other responses requesting estimates.
Board made decision to move forward.
Larvey made a motion to continue with present CPA audit firm (Angalono CPA) for the 2012 fiscal year, 2nd by Spaulding, all in favor.
Spaulding made a motion to adjourn at 4:48 PM, 2nd by Larvey, all in favor.
Respectfully Submitted: Michele Murray-Select Board Clerk
Steve Stata___________________________________________________
Rustam Spaulding_____________________________________________
Art Larvey____________________________________________________
Approved on__________________________________________________
Town of Isle La Motte
Minutes of the Selectboard Meeting
April 4, 2012 6:00PM Town Hall DRAFT
Members present: Stephen Stata, chair, Rustam Spaulding and Arthur Larvey
Others present: Lister Deborah Spaulding, JP Betty Lockerby, VT Health Department guests Chad Spooner and Dorey Myers, ILM NFIP Planning Committee members Paul Hinman, Cathy Tudhope and Sylvia Jensen, Road coordinator John Yaratz, Barbara Larvey, Town Clerk/Treasurer Betsy Howland acting as Clerk of the Board.
The meeting was called to order at 6:03 PM by Chair Steve Stata.
1-Changes to the agenda
Betsy Howland said that Bruce Noble may come in to discuss updating the Town’s Emergency Plan.
The Interim Planning Commission has asked to make a presentation.
2-Presentation by Vermont Department of Health (VDH) representatives
Chad Spooner, Emergency Preparedness Northern Region Coordinator and Dorey Myers, a public health nurse made a presentation as part of their tour of all the towns in their Franklin-Grand Isle District.
They brought a packet of informational flyers, and described community support available from the Department of Health.
Dorey is involved with school and community health, HIV testing, STD referrals, immunizations, and disease investigation. She described a new initiative called healthy community design, reflecting the desire for people to work, live and play in their communities. The department supports towns to achieve this goal by assisting with town plans, language, etc.
Chad does emergency planning for individuals and businesses. He maintains the Vermont Emergency Response Volunteer (VERV) database, and the newly started Medical Reserve Corps (MRC) database.
During the flooding the department supplied water test kits, masks and gloves to communities.
Chad and Dorey encouraged individuals and towns to contact them with questions. Also, there is a VDH Facebook page with local info.
There was a discussion of immunizations, philosophical exemptions and the increased spread of measles, whooping cough, and polio.
2-Interim Planning Commission presentation
Paul Hinman reported that the commission has set application fees, which need to be approved by the Selectboard. All fees would be paid by the property owner. There would be no cost to the Town taxpayers for the permitting process.
The basic permit application fee would be $25.00, as voted by the Commission.
To record the application would be $10.00/page as set by the State. The two page application plus one page Certification of Occupancy would come to $30.00.
The usual charge then would be $55.00.
If the project is significant, that is the value of the project is more than 50% of the value of the primary residence, then a hearing is required, with a legal notice of the hearing in the Islander. The price for a 4” ad is currently $48.00.
Also, adjacent property owners are required to be notified of the hearing by certified letter with return receipt, the price of which is currently $5.75.
There was a discussion of how to determine the value of the primary residence, from lister cards or by a professional appraisal. This will be determined going forward in the planning process.
Septic and water permitting are separate issues, governed by State permitting, and do not apply to the present process.
John Yaratz had some comments about permits, fees, and neighbor’s approval, feeling there was a misunderstanding put forth at Town Meeting about the process. Paul Hinman clarified that the
permitting process is only for the floodplain area, which is relatively small, and the permitting cost of each project is bourn solely by the property owner. The Town would bear little or no cost for the implementation of the NFIP plan. The Planning Commission is committed to education so that such issues are fully understood in the community.
Motion by Rusty Spaulding to approve the fee schedule presented, 2nd by Art Larvey, all in favor.
3-Grand Isle Sheriff
No one from the Sheriff Department was present.
4-Warrants for Payroll and Payables
Motion by Rusty Spaulding to ratify the 3/16/12 payroll warrant for $1536.35 signed by Art, 2nd by Steve Stata, all voted in favor.
Motion by Rusty Spaulding to ratify the 3/20/12 payroll warrant for $377.21 signed by Art, 2nd by Steve Stata, all voted in favor.
Motion by Rusty Spaulding to ratify the 3/30/12 payroll warrant for $1278.88 signed by Steve, 2nd by Art Larvey, all voted in favor.
Motion by Rusty Spaulding to ratify the 3/16/12 accounts payable warrant for $725.50 signed by Steve, 2nd by Art Larvey, all voted in favor.
Motion by Rusty Spaulding to ratify the 3/21/12 accounts payable warrant for $1268.36 signed by Art, 2nd by Art Larvey, all voted in favor.
Motion by Rusty Spaulding to approve the current accounts payable warrant in the amount of $30,279.21, 2nd by Art Larvey, all voted in favor.
5-Financials for 1st quarter
The Board and Betsy Howland reviewed the Budget to Actual print out covering the first quarter of the fiscal year. Most line items are on track. We are near budget for computer/maintenance, and for salt/sand. We have a substantial supply of salt and sand already paid for. The lister supply budget has gone over because of supplies for mailings that the Board of Listers now need to do annually.
6-Minutes
Motion by Rusty Spaulding to approve the minutes of the March 7, 2012 meeting, 2nd by Art Larvey, all in favor.
Motion by Rusty Spaulding to approve the minutes of the March 13, 2012 special meeting, 2nd by Art Larvey, all in favor.
Motion by Rusty Spaulding to approve the minutes of the March 13, 2012 Liquor Control Board, 2nd by Art Larvey, all in favor.
7- Road Commissioner Report
Art Larvey gave the road report.
Work is being done on the gravel roads by John Yaratz. The East shore is done and the West shore has been dug out and graded. Rock fines are being used, which usually reduce the amount of dust, but a good rain is needed to set it up.
For cold patch we have been using EZ Street, which was delivered in an awkward-to-use one ton container. It is expensive, but performs very well and is worth the extra cost. John recommends buying it in bags, which will be easier to transport. McCuin’s in Highgate will give us a discounted price of $17.00/bag. Art would like to order 10-20 bags, and the others agreed by consensus.
The next priorities are work on Lighthouse Point Road and the McEwen site on East Shore Rd. When these projects are complete we can get reimbursed by the State for the VT portion of the FEMA funds, circa $40K. We have some rock left to use on these projects.
Following these projects, there is a culvert to be replaced on a Better Back Roads 70/30 grant.
The Town is due about $5000 from the Federal government for work at the S curve last spring. Art will be following up on this with Gary Shelley at VTrans.
Art hasn’t seen any beaver damage on LaBombard land (Sunset View). He asked about the Town responsibility for cleaning the ditches on the LaBombard land and if State regulations apply to cleaning such ditches.
There are new complications with the Stormwater Mitigation grant. Jane Brown is asking for our lawyer to sign off that the property in the work area does not belong to anyone else. Also Fairpoint has to give permission for the work because they have stuff going through the area. A bonded contractor would be needed to do the work, which would cut out all the smaller and less expensive contractors. In addition the scope of the project is only to widen the shoulder and replace some culverts. In terms of water flow, the only culvert that needs to be replaced is the one at Potvin’s, and this culvert is not included in the grant project. The Board will consider the options for discontinuing the project. There was confusion about the time left on the grant. Art will check on this.
Richard Hill has asked permission to run a 110 volt line under East Shore Road on his property, to be cut by a private contractor. The Board agreed to this by consensus. John Yaratz will let Richard know.
The Fire Co. has yet to blow out the culvert on West Shore Rd.
The ad for Town Handyman applicants has been posted on the Town Facebook page. There have been no responses yet.
Art got a phone message from Jim Cota that he has reviewed and approved the highways and structures grant for West shore seawall construction. We don’t know if all three sites have been approved. We will need matching money (about $30K) for this grant, but there is nothing in the budget. If the Stormwater Mitigation grant is dropped, that would free up $22K in matching money for the new project.
Art asked for an executive session to discuss Road Commissioner/ Road Coordinator agreement and compensation.
8-Town Clerk Report
Betsy Howland gave a Town Office update. The energy efficiency work at the Town Hall had been completed. New storm windows are in place and can be swapped out for screens. One invoice for the work is outstanding.
We are waiting for a few more checks to clear before closing out the checking account at the People’s United Bank.
Dog licenses were due on Sunday, April 1, and Betsy was open from 3-5 that day. No one came in. Thirty-five known dogs are yet to be licensed. Reminders have been sent out.
A resident from Alburgh came in to report that the light is out on the welcome sign. Rusty will check on it, and will also collect the recycling in the back room.
Barb Larvey had some questions about dog control. Several dogs have been problematic for students riding their bicycles. The Board suggested that she talk to the school principal about the problem, and also report specific incidents to the Selectboard. The Town ordinance requires that owners keep their dogs under control.
9-Town Appointments
The only response to the request for applicants for Tree Warden, Town Service Officer and Green-up Coordinator has been from Mark Zera who is willing to serve as Tree Warden. John Yaratz also volunteered at the meeting. He has been Tree Warden in the past.
Motion by Rusty Spaulding to appoint John Yaratz to the Tree Warden position, 2nd by Art Larvey, all in favor.
Steve Stata will contact Dave Tiedgen regarding Green-up Day.
Jodi Berg would be willing to continue as Town Service Officer, according to Rusty.
Terry Anderson is considering serving as the new NW Solid Waste Commissioner, but wants to attend a Solid Waste meeting first.
Stata signed a document authorizing the Special/Hazardous Waste Collection at the School this coming September.
10-Meeting Time
Rusty suggested moving the regular meeting time to 5:00PM. The other two were okay with the time, but Steve was concerned that it would preclude people who work off island from attending. However, since there is little to no attendance now, this was not seen as a problem, unless there are complaints.
Art recommended going to two meetings a month for the busy summer road work season. Rusty was okay with the idea, but Steve questioned the need for it, since Art as Road Commissioner is authorized to make decisions about the road work.
Motion by Rusty Spaulding to meet the 1st Wednesday of the month at 5:00 PM, 2nd by Art Larvey, all in favor.
11-Health Hazard on West Shore Rd.
Regarding the owner-abandoned wild animal residence next to Jen Rafferty’s, Steve Stata has had correspondence with the Town attorney.
As a first step the Board can contact the Town Health Officer and ask him to inspect the property and declare a health issue if appropriate. However, Steve questions what the next steps would be, and would the Board be setting a bad precedent, considering that there are other abandoned buildings and potential health hazards in the Town. After some discussion, and by consensus, it was decided to do nothing at this time, but Art will do some research about the Town Health Officer role and responsibilities for the next Board meeting.
12-CPA discussion/decision
Steve has contacted Cota for a price quote but has had no response yet.
13-Other Business
A note dropped off by Fire Chief Bruce Noble gives a heads up that the Town’s Emergency Plan is out of date and therefore not in compliance. The Board will contact Emergency Management Director Scott Newman to update the plan.
John Yaratz reported that the culvert at the school is completely submerged due to beaver activity. There was a discussion of water flow through the area.
14-Executive Session
Motion by Rusty Spaulding to go into executive session at 8:10pm [reason stated above in road report], 2nd by Art Larvey, all in favor.
The Board came out of executive session at 8:24pm.
Motion by Rusty Spaulding to increase the Road Coordinator compensation from $18.00/hour to $20.00/hour plus mileage, 2nd by Art Larvey, all in favor.
Motion by Rusty Spaulding to change the Road Commissioner compensation from an hourly rate to $4000.00 annual salary, 2nd by Art Larvey, all in favor.
15-Adjourn
Motion by Rusty Spaulding to adjourn at 8:29pm, 2nd by Art Larvey, all in favor.
Respectfully submitted,
Betsy Howland
Town Clerk substituting as Clerk of the Board
Town of Isle La Motte
Select Board Meeting-Special Meeting-Merchant’s Bank
March 13, 2012
Town Hall/9:30 AM
DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Betsy Howland-Town Clerk & Treasurer
The meeting was called to order at 9:42 AM on March 13, 2012 by Chair Stata.
1. Merchant’s Bank-Sign Document:
Spaulding made a motion to authorize Betsy to sign the Merchant’s Bank-Municipal Electronic Funds Transfer Agreement document, 2nd by Larvey, all in favor.
2. Highway Mileage Certificate-Sign Document
Board made decision; not necessary to sign document for nothing has changed.
Spaulding made a motion to adjourn at 9:53, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_______________________________________
Rustam Spaulding__________________________________
Art Larvey________________________________________
Approved on______________________________________
Town of Isle La Motte
Liquor Control Board Meeting
March 13, 2012
Town Hall/9:30 AM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Betsy Howland-Town Clerk & Treasurer
The meeting was called to order on March 13, 2012 at 9:53 AM by Chair Stata.
1. Sign Liquor License
Spaulding made a motion to approve and sign the Ruthcliffe application, 2nd by Larvey, all in favor.
Spaulding made a motion to adjourn at 9:55 AM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata________________________________________
Rustam Spaulding___________________________________
Art Larvey_________________________________________
Approved on_______________________________________
Town of Isle La Motte
Select Board Meeting
March 7, 2012
Town Hall/6:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby, John Yaratz, Peter Murray, William Howland, Barbara Larvey-Recreation Department Chair, Mike Daly, Debbie Daly
The meeting was called to order on March 7, 2012 at 6:00 PM by Chair Stata.
1. Additions to Agenda
Stata added-preparing for professional auditing selection to other business.
2. Reorganization of Select Board
Spaulding made a motion to nominate Steve Stata as chair, 2nd by Larvey, all in favor.
3. Grand Isle Sheriff Department Visit-No Sheriff present.
Preparing for professional auditing selection; board agreed to move this item here instead of under Other Business.
Stata had discussion; the article passed for the elimination of the Board of Auditors. The Select Board will be looking into inquires on hiring a professional auditing firm.
Board discussion on pro’s and con’s of changing the fiscal year.
Stata will contact Angolano CPA for a meeting to discuss time frame of an audit.
Stata will contact the State of Vermont Auditors Office for some references.
Stata will get the list of other CPA firms that were contacted by the board in the past.
Stata thanked Mike Daly for his services to the town.
Other discussion: Mike Daly, Debbie Daly
4. Warrants for Payroll and Payables:
Payroll dated 2/15/2012 in the amount of $1,432.93 signed by Stata.
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Note; the amount of the payroll was stated wrong in the motion, new motion made.
Spaulding made a motion to ratify the new amount of $1,597.94, 2nd by Larvey, all in favor.
Payroll dated 2/29/2012 in the amount of $1,244.91 signed by Stata.
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Payroll dated 3/7/2012 in the amount of $596.26
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/March 7, 2012/page 2.
Payable dated 3/2/2012 in the amount of $16,001.18
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Stata had discussion; 3rd payment to Cha-rp Rental and the snowplow contract.
Payable dated 3/7/2011 in the amount of $2,000.00
Spaulding made a motion to approve the payable, 2nd by Larvey, all in favor.
Stata had discussion-this warrant is for payment to Ember’s Garden for extra work on the south side of the town hall.
Payable dated 3/7/2012 in the amount of $4,114.87
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
This payable was signed by Stata prior to the meeting for the by-weekly payables. The approved amount is for $4,114.87 due to a date stamp purchased from Crystal Rock being entered in payables twice.
Payable dated 3/7/2012 in the amount of $5,512.72
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Betsy provided the board with the monthly budget.
Betsy had discussion; Pyrofax is not providing delivery slips when propane is delivered. Betsy had contacted Pyrofax about the delivery slips.
Pyrofax has sent an invoice for payment that is actually overdue. No delivery slip was delivered or sent with invoice.
Board agreed to hold the invoice from Pyrofax until a delivery slip is provided for the invoice.
5. Minutes of January 24, 2012-Special Meeting-MD&A for 2010 Audit
Minutes of February 1, 2012
Minutes of February 1, 2012-Liquor Control Board
Minutes of January 24, 2012
Spaulding made a motion to approve the minutes of 1/24/2012, Special Board meeting, 2nd by Larvey, all in favor.
Minutes of February 1, 2012
Spaulding made a motion to approve the minutes of 2/1/2012 regular board meeting, 2nd by Stata, all in favor.
Minutes of February 1, 2012-Liquor Control Board
Spaulding made a motion to approve the Liquor Control Board meeting on 2/1/2012, 2nd by Stata, all in favor.
Town of Isle La Motte
Select Board Meeting/March 7, 2012/page 3.
6. Road Commissioner Report:
a. Posting Roads-courtesy call to trucking companies.
Larvey had discussion; signs will go up on the 15th, effective date would be the 18th. It may not be necessary to post the roads at all this year.
John Yaratz had discussion; depending on how heavy the trucks are.
Larvey will contact the haulers once the decision is made in reference to posting the roads.
Larvey will be contacting Jay Buerman in reference to the Storm Water Mitigation project.
Larvey will be contacting Jim Smith in reference to Highway and Structures Grants for class 2 roads.
Stata had discussion; Dan Rainville informed Stata that a shoulder on an area of East Shore is very soft.
7. Town Clerk & Treasurer Report:
Betsy had discussion; Merchants Bank will be back on Friday with terms of moving the two major bank accounts. Merchant Bank is offering free checks and an endorsement stamp. Betsy suggests leaving the VEMERS escrow account in the Chittenden Bank. The Trustee’s of Public Funds will decide who their bank will be.
Betsy suggests closing the Recreation Department checking account and using a cash drawer of $100. The account has $85 in it with only one check written in 2011.
Goal is to post approx. 2 posting on the town office face book page per week.
8. Filling of Town Appointments/Discussions:
Stata had discussion; posting the appointed positions on the Town face book page.
Board agreed to post on face book; Social Service Officer, Tree Warden, VT Green-up Chair
Larvey had discussion; Town Handyman; would like to get a list of people interested in this position and use the list as jobs come up.
9. Recreation Department-Laptops:
Stata had discussion; lap tops owned by the Recreation Dept. are no longer being used for computer training/town use. The school children do use the lap tops.
The Recreation Dept. is requesting the town donate to the Isle La Motte School the lap tops.
Spaulding made a motion to donate the lap tops that are owned by the Recreation Department and donate them to the school, 2nd by Larvey, all in favor.
10. Health Hazard-Discussion-Jen Rafferty
Stata had discussion; Jen Rafferty contacted Stata with concerns of the number of critters living in the dwelling next to her house. Jen feels these animals are a health risk. The dwelling in question was destroyed by the wind storm.
Stata will contact Town attorney for possible direction.
Other discussion: Debbie Spaulding, Betty Lockerby, William Howland
Town of Isle La Motte
Select Board Meeting/March 7, 2012/page 4.
11. Other Business:
No other business
Spaulding made a motion to adjourn at 7:33 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata________________________________________
Rustam Spaulding___________________________________
Art Larvey_________________________________________
Approved on_______________________________________
Town of Isle La Motte
Liquor Control Board Meeting
February 1, 2012
Town Hall/6:00 PM DRAFT
Members present: Steve Stata & Rustam Spaulding
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby and Peter Murray
The meeting was called to order by Stata at 6:47 PM, on February 1, 2012.
1. Isle La Motte Country Store-Liquor License-Approve
Spaulding made a motion to approve the permit, 2nd by Stata, all in favor.
Spaulding made a motion to adjourn at 6:50 PM, 2nd by Stata, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata________________________________________
Rustam Spaulding___________________________________
Approved on_______________________________________
Town of Isle La Motte
Select Board Meeting
February 1, 2012
Town Hall/6:00 PM DRAFT
Members present: Steve Stata & Rustam Spaulding
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby and Peter Murray.
The meeting was called to order by Steve Stata at 6:02 PM on February 1, 2012
1. Additions to Agenda:
Stata added; conversation with Tom LaBombard; other business
2. Grand Isle Sheriff Department Visit: no Sheriff
3. Warrants for Payroll and Payables:
Payroll dated 1/14/2012 in the amount of $1,724.41 Spaulding signed.
Stata made a motion to affirm, 2nd by Spaulding, all in favor.
Payroll dated 2/1/2012 in the amount of $2,069.03
Spaulding made a motion to approve, 2nd by Stata, all in favor.
Payable dated 1/18/2012 in the amount of $6,175.91 Spaulding signed.
Stata made a motion to approve, 2nd by Spaulding, all in favor.
Payable dated 1/19/2012 in the amount of $2,747.54 Spaulding signed.
Stata made a motion to approve, 2nd by Spaulding, all in favor.
Payable dated 2/1/2012 in the amount of $25,071.32
Spaulding made a motion to approve, 2nd by Stata, all in favor.
Stata had discussion; 2nd payment to Cha-rp Rental for salt and sand. Payment to John Yaratz for snowplowing contract.
Payable dated 2/1/2012 in the amount of $279.00
Spaulding made a motion to approve, 2nd by Stata, all in favor.
Betsy provided the board with the monthly budget report.
4. Minutes of January 4, 2012-Special Meeting-Budget Working Session
Spaulding made a motion to approve the minutes of special meeting/working session, 2nd by Stata, all in favor.
Town of Isle La Motte
Select Board Meeting/February 1, 2012/page 2.
Minutes of January 4, 2012
Spaulding made a motion to approve the minutes of the regular meeting on January 4, 2012, 2nd by Stata, all in favor.
Stata had discussion; in the minutes of January 4, 2012 it states; Tim stated; the town has no liability, it is Tim’s property. Correction; the town has no liability; it is Tim’s real estate.
Minutes of January 18, 2012-Special Meeting-Budget Working Session/Approve Budget
Spaulding made a motion to approve, 2nd by Stata, all in favor.
5. Road Commissioner Report:
Larvey not present.
Betsy had discussion; John Yaratz has broken his auger on his equipment due to large rocks in the salt.
Stata had discussion; Dot Goodwin is taking care of June Desarno’s dogs. Dot could not get out of her driveway due to ice. John Yaratz sanded so she was able to get out of her driveway. Dot and Carol Goodwin-Bohannon were very thankful.
Spaulding had discussion; if there was an emergency the town would sand for a residence, only during an emergency.
Stata had discussion; the roads have been great.
6. Town Clerk & Treasurer Report:
Betsy had discussion; the town report is at the printer. The town report will go onto the website. Postcards will go out as soon as the report is on the website. The town report will be available on the 22nd at the Town Clerk’s office. In the town report it will be stated where the 2010 CPA audit report will be available. The 2010 CPA audit report will be on the website.
There are no candidates for the following; School Board, Trustee of Public Funds, Grand Juror, Town Agent and Constable.
Volume one-Town Proceedings are being restored. Volume one and two will be together in one book. The combination of both books together is a savings of $250 and a space savings as well.
The new laptop has arrived. Stata offered to help set up the laptop.
A summer residence (Lisa) is a FEMA representive; Lisa has offered to help out if we have an emergency.
Stata had discussion; would like to dedicate the town report to June Desarno. Stata will contact June and inquire if this would be acceptable.
7. 2012 Animal Control Housing Agreement-Chittenden County:
Stata had discussion; the board has not used this Humane Society in the past for housing. The board will not sign this contract.
Town of Isle La Motte
Select Board Meeting/February 1, 2012/page 3.
8. Approve Cha-rp Rental Salt & Sand:
Stata had discussion; a formal motion needs to be made for the initial purchase of salt and sand.
Spaulding made a motion to approve the purchase of salt & sand from Cha-rp Rental, 2nd by Stata, all in favor.
9. School Lot-5 Lakeshore Lots-Recording:
Betsy had discussion; this document will be in the land records for anyone doing title research. This document will let the researcher know that this is town land.
Spaulding made a motion to sign the school lot lease information for the land records, 2nd by Stata, all in favor.
10. Other Business:
Stata had discussion; had discussion with Tom LaBombard. Tom wanted another explanation in reference to the board thanking Tom in a letter for the insight on the lease perspective.
Stata had discussion; Tom discussed; the ongoing lease payments from the town for the landfill. Stata gave Tom his opinion of; after 20 years there is to be no more payments to Tom LaBombard from the town.
Stata had discussion; Tom LaBombard leased to the town one acre for the landfill, Tom wants compensation for an additional three acres used by the town for the landfill.
Stata will contact Tom LaBombard; suggest the town is not liable at this late date; Tom LaBombard can come up with figure and a way to approach it with the towns’ people at town meeting next year.
Spaulding made a motion to adjourn at 6:45 PM, 2nd by Stata, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata________________________________________
Rustam Spaulding___________________________________
Approved on_______________________________________
Town of Isle La Motte
Select Board Meeting-Special, Budget Working Session
January 18, 2012
Town Hall/5:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barb Larvey-Recreation Department Chair
The meeting was called to order at 5:06 PM on January 18, 2012 by Chair Stata.
1. Lister’s-Certificate Of No Appeals Document-Sign
Spaulding made a motion to sign, 2nd by Larvey, all in favor.
2. Planning Commission Nominees-National Flood Insurance Program.
Stata had discussion; Paul Hinman has asked for the following persons to be considered for the Planning Commission; Cathy Tudhope, Betty Lockerby and Sylvia Jensen. Paul also suggest John Littlefield as the assistant.
Spaulding made a motion to approve all the people, 2nd by Larvey, all in favor.
3. Budget Working Session:
Board reviewed the budget and had discussion.
Stata had discussion; Charles Gurney, of the Isle La Motte Community Organization requests; the organization provide the food and beverages for Town Meeting this year.
Board agreed, Stata will contact Charles Gurney.
4. Approve Budget:
Stata read the warning;
Shall the legal voters of the Town approve a budget of $617,134.00 as approved by the Select Board to meet the expenses and liabilities of the Town for 2012: $277,215.00 to be raised by taxes, $107,909.00 to be covered by 2011 surplus, and $232,010.00 by non-tax revenue?
Spaulding made a motion to approve the warning as noted, 2nd by Larvey, all in favor.
Spaulding made a motion to adjourn at 6:14 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata________________________________________
Rustam Spaulding___________________________________
Art Larvey_________________________________________
Approved on_______________________________________
Town of Isle La Motte
Select Board Meeting
January 4, 2012
Town Hall/6:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barb Larvey-Recreation Department Chair, Betty Lockerby, John Yaratz-Road Coordinator, Tim Cornin-Cha-rp Rental, Kevin Chagnon
The meeting was called to order at 6:03 PM on January 4, 2012 by Chair Stata.
1. Additions to Agenda:
Stata added: Trustee’s of Public Funds-Discussion under Other Business.
2. Grand Isle Sheriff Department Visit: No sheriff present.
3. Cha-rp Rental-Salt & Sand Discussion:
Larvey had discussion; conversation during the summer and fall months with Cha-rp Rental for salt & sand for the season 2011-2012.
Tim Cornin had discussion; received a letter from Larvey referencing Cha-rp’s estimate stating the town would use Cha-rp Rental for salt & sand for the 2011-2012 season.
Tim states; no charges for trucking or storage is in the pricing.
20-25 tons of straight salt is beside the pile, this is covered with sand to protect it.
The salt and sand will be covered and stored at Cha-rp Rental during the summer months if all the salt and sand is not used.
Other conversation; Kevin Chagnon, John Yaratz
Board went into Executive Session at 6:20 PM.
Board out of Executive Session at 6:45 PM, discussion-Salt & Sand invoice.
Stata had discussion; because the product is retained at Cha-rp Rental, the town has no liability because it is retained there.
Tim stated; the town has no liability, it is Tim’s property.
Tim states; there is approx. 30 ton of salt stored at Cha-rp Rental. Tim will bring this salt to Isle La Motte.
Stata had discussion; the town will pay the invoice of $21,003.57 in three installments of $7,001.19.
Tim agreed to accept a payment dated December, a payment at the end of January and a payment the end of February.
Betsy had discussion; need to date the check to Cha-rp Rental in December due to closing of the fiscal books.
Spaulding made a motion to approve the pay order of $7,001.19, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/January 4, 2012/page 2.
4. Warrants for Payroll and Payables:
Payroll dated 12-17-2011 in the amount of $2,837.73 signed by Larvey.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 12-30-2011 in the amount of $119.13
Larvey made a motion to ratify the payroll in the amount of $119.13, 2nd by Spaulding, all in favor.
Payroll dated 1-4-2012-1-6-2012 in the amount of $1,505.66
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Payable dated 12-21.2011 in the amount of $18,024.76, Larvey signed.
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payable dated 12-31-2011 in the amount of $20,159.75 signed by Stata
Spaulding made a motion to ratify, 2nd Larvey, all in favor.
Payable dated 12-31-2011 in the amount of $802.06
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
5. Minutes of December 7, 2011
Minutes of December 13, 2011
Spaulding made a motion to approve the minutes of December 7, 2011, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the Special Board meeting, budget working session minutes of December 13th, 2nd by Stata, all in favor.
6. Town Clerk & Treasurer Report:
Betsy had discussion; No heat in the mechanical room. Spaulding will contact AJ.
New safe is nearly full of School documents.
Town office needs a business type laptop per NEMRC.
Closing year; cannot close the 2011 fiscal year books and be able to make changes/journal entries to 2010 without final audit reports/journal entries from Angolano.
7. Road Commissioner Report:
Larvey states; nothing to report.
Spaulding had discussion; took down a couple of trees last week.
8. National Flood Insurance-Update:
Spaulding will email to the clerk’s office the by-laws.
9. Angolano Audit-Revision: discussed prior.
Town of Isle La Motte
Select Board Meeting/January 4, 2012/page 3.
10. People’s United Bank-ACH Agreement Renewal:
Board agreed to renew the ACH Agreement.
11. People’s United Bank Closure-Switch Bank to Merchant’s United Bank
Betsy had discussion; the People’s Bank in Alburgh is closing in March. Banking in Swanton is not an option. Would like to do banking with Merchant’s Bank in South Hero.
Board has no objections on switching to Merchant’s Bank.
12. Other Business:
Certificate of Highway mileage document given to Larvey.
Trustee’s of Public Funds-Discussion:
Dan Rainville had discussion; the Trustee’s want to be proactive with the two pieces of town land. Barbara Callahan has the hard copies of ideas on the subject.
Debbie Spaulding had discussion: the Certificate of No Appeals Pending document needs to be signed by the Select Board, this document will be on the agenda at next board meeting on January 18, 2012.
The listers will send a letter to the landowners on the School Lot informing them their property is on leased land/portion of. The landowner’s will also be informed they will be receiving two tax bills, one for the leased land and one for the/any structures.
Stata had discussion; board received a letter from Tom LaBombard. Stata will send Tom LaBombard a letter responding to Tom’s questions.
Tom’s concern-drainage ditch on West Shore Farm. John Yaratz had discussion; the ditch was to wet last year, will do next season
Tom’s concern-School lot-old and new regulations. Debbie Spaulding had discussion; there are no stipulations on the school lot, Tom has been informed of this already.
Tom’s concern-provide solution to leased school lot property owners. Lister’s will be sending letters to landowners involved in the School Lot informing; these properties are on leased land/portion of.
John Yaratz had discussion; there is no heat along the floor area.
Spaulding made a motion to adjourn at 7:58 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata______________________________________________________
Rustam Spaulding_________________________________________________
Art Larvey________________________________________________________
Approved on______________________________________________________
Town of Isle La Motte
Select Board Meeting-Special Meeting-Budget Working Session
January 4, 2012
Town Hall/5:00-6:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barb Larvey-Recreation Department-Chair, Robin Veszpremy-Auditor, Mike Daly-Auditor, Betty Lockerby
The meeting was called to order at 5:03 PM on January 4, 2012 by Chair Stata.
1. Budget Working Session:
Board discussion on budget and reviewed changes made from last budget working session.
Larvey will do another revision on the roads section of the budget.
Next budget working session meeting scheduled for January 18, 2012 at 5:00 PM.
Spaulding made a motion to adjourn at 6:00 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata________________________________________
Rustam Spaulding___________________________________
Art Larvey_________________________________________
Approved on_______________________________________
Town of Isle La Motte
Select Board Meeting-Special Meeting-Budget working session
December 13, 2011
Town Hall/11:30 AM DRAFT
Members present: Steve Stata & Rustam Spaulding
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister
The meeting was called to order on December 13, 2011 at 11:40 AM by Chair Stata.
1. Angolano Audit/Review-Possible Approval
Spaulding made a motion to accept the draft of the Angolano audit report and take the draft water mark off, 2nd by Stata, all in favor.
2. National Flood Insurance Program-Warn By-Laws:
Spaulding made a motion to adopt the interim template of by-laws sent to us from the State, 2nd by Stata, all in favor.
3. Budget Working Session:
Board had discussion; the budget was discussed by line item.
The next budget working session is scheduled for January 4, 2012 for 5:00 PM-6:00 PM.
Spaulding made a motion to adjourn the meeting at 1:15PM, 2nd by Stata, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata________________________________________
Rustam Spaulding___________________________________
Approved on_______________________________________
Town of Isle La Motte
Select Board Meeting
December 7, 2011
Town Hall/6:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barb Larvey-Recreation Department Chair, Betty Lockerby, Paul Hinman, John Yaratz, Ray Allen-Grand Isle Sheriff, Donna Polk-Grand Isle Sheriff Department, Visiting Nurse Association-Jim Manahan
The meeting was called to order at 6:00 PM on December 7, 2011 by Chair Stata
1. Additions to Agenda:
Stata added: Propane tank-Restoration Project/Other Business
2. Grand Isle Sheriff Department Visit:
Sheriff Ray Allen had discussion; 2012 contract, a 6% increase from last year, this increase is for all the towns. 6% increase is for the unforeseen and anticipated; fuel cost, cost of living increase for salaries, etc.
Ray Allen had discussion; starting a business link service program; will be an email notice of activities in the area.
A snowbird program will include a data base for those away from their residence for the winter season. This is funded by a grant.
Officer Betsy Trombley has retired. There is no immediate replacement.
The number of incidences in the area has gone way up.
Ray Allen suggests an increase in hours. This increase in not in the contract. This would be an additional charge.
3. Visiting Nurse Association Representative:
Jim Manahan had discussion; the level of funding requested is the same level as last year of $2,000.
Last year 133 visits with $27,000 share of cost with $25,000 reimbursement leaving a $2000 difference.
Spaulding states; Visiting Nurse Association will be on the warrant for town meeting.
4. Warrants for Payroll and Payables:
Payroll in the amount of $1,327.93 dated 11/25/2011 signed by Stata
Spaulding made a motion to ratify the fore mentioned, 2nd by Larvey, all in favor.
Payroll in the amount of $1,373.23 dated 11/11/2011 signed by Larvey
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll in the amount of $2,308.78 dated 12/3/2011
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Town of Isle La Motte
Select Board Meeting/December 7, 2011/page 2.
Payable in the amount of $11,184.00 dated 11/8/2011 signed by Larvey.
Spaulding made a motion to ratify, 2nd by Stata all in favor.
Payable in the amount of $1,500.00 dated 11/8/2011 signed by Larvey
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payable in the amount of $266,781.70 dated 11/18/2011 signed by Larvey
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Stata had discussion; $244,913.00 is for State Education Fund
Payable in the amount of $3,498.20 dated 12/7/2011
Spaulding made a motion to approve this payment, 2nd by Larvey, all in favor.
Spaulding had discussion; this payment is half of the contract amount to Alton James for installation of new furnace.
Payable in the amount of $488,482.16 dated 12/7/2011
Larvey had discussion; $21,003.55 is for salt and sand from Charp Rental that was not agreed upon to purchase, the invoice for this amount will not be paid. A payment for five loads will be paid to Charp Rental until further notice. John Yaratz and Larvey will meet with Tim at Charp Rental next week to discuss.
John Yaratz had discussion; had discussion with Charp Rental; slips are required with each load delivered.
Spaulding made a motion to approve the payable with the exception of $21,003.55, 2nd by Larvey, all in favor.
Stata had discussion; $451,774.00 is 2nd education tax payment.
5. Monthly Budget Report:
Betsy had discussion; have not received a payment from the State Pilot program, will contact the State.
Have not received a payment from St. Anne’s Shrine for $1,000, will contact the Shrine.
Ember’s Garden has been prepaid approx $8,000 for the Town Hall Restoration project.
Have not received an invoice from the Isle La Motte School for $13,000, will contact the school board.
Have not received an invoice from Alburgh Rescue, will contact Alburgh Rescue.
Have not received the 2nd part of invoice from Angolano for the Audit.
Have received a 5th payment from State Highway, this will be moved into deferred revenue, this payment belongs in next year.
FEMA monies received will get put into proper categories.
6. Town Clerk & Treasurer Report:
Betsy had discussion; have turned the delinquent taxes over to the Delinquent Tax Collector on November 22, 2011. Approx $95,000 in delinquent taxes were turned over, $31,000 has come in so far.
The office is in need of a new laptop. The laptop is crashing. A new laptop may be approx. $700. Board agreed to the purchase of a new laptop.
VLCT-Insurance representative is coming to do a walk around.
Burlington Free Press will be doing an article on Isle La Motte Census.
Town of Isle La Motte
Select Board Meeting/December 7, 2011/page 2.
7. Minutes of November 2, 2011
Minutes of November 22, 2011-Special Meeting-School Lot
Spaulding made a motion to approve the minutes of November 2, 2011, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the special Select Board meeting to do with the school lot, 2nd by Larvey, all in favor.
8. Road Commissioner Report:
a. Charp Rental –Salt and Sand Invoice; discussed prior.
Larvey had discussion;
The Christmas tree lights have been installed by the Town Handy Man.
Jay Buerman has had discussion with Jane Brown and all questions have been answered.
Better Back Roads Grant for East Shore Road; an extension has been awarded until July 31, 2012 with the help of Jim Smith.
Light House Point Road-will request a price for snowplowing from Beaulac.
Stata and Spaulding thank John Yaratz and Art Larvey for all the work done over the past season.
9. Document For Records-School Lot Lease:
Debbie Spaulding had discussion; The lots that comprise the School lot are leased land. A document should go into the land records that state this.
Board agrees to hold off on the document for the land records until further information is obtained.
Debbie Spaulding and Steve Stata are scheduled to have a telephone conference with Joe McLean-Town Lawyer.
10. National Flood Insurance-Update:
Paul Hinman had discussion; an application to enter into the flood insurance program needs to be certified by the Town Clerk and Select Board signatures are needed.
Paul will locate the document for certification.
Paul will look for volunteers for a planning committee.
11. Snowplowing Light House Point Road:
Discussion prior.
12. Angolano Audit-Review/Approve:
Stata had discussion; will contact Angolano to have the audit sent without it being in draft form. Will approve at a schedule working budget session.
13. Schedule Budget Working Session:
A budget working session is scheduled for Tuesday December 13, 2011 at 11:30-1:30 PM.
Town of Isle La Motte
Select Board Meeting/December 7, 2011/page 3
14. Other Business:
Propane Tank for restoration project
Stata had discussion; three propane tank options
1. Install 2-120 gallon tanks for no charge
2. 1-330 gallon underground tank for $3,400
3. 1-330 gallon underground with pad for $5,700
Board agreed to 2-120 gallon propane tanks for no charge.
Larvey had discussion; check with insurance company. Betsy will inquire.
Spaulding made a motion to adjourn at 8:03 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata________________________________________
Rustam Spaulding__________________________________
Art Larvey________________________________________
Approved on______________________________________
Town of Isle La Motte
Select Board Meeting-Special Meeting-School Lot
November 22, 2011
Town Hall/9:15 AM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister
The meeting was called to order on November 22, 2011 at 9:25 AM by Chair-Stata.
1. School Lot #82
Debbie Spaulding had discussion;
School lot #82 has come into question, taxation. This is taxable land, taxed as separate parcel to the leasee, the lease has no restrictions. In 1855 the lumber restrictions were removed from the lease.
Listers are requesting under errors and omissions to send a change of appraisal notice to the LaBombard’s (Tom & Shirley).
Included will the five (5) lots that were kept by Maynard LaBombard when the property was sold to Tom LaBombard.
The owners of the five lots will be notified and informed that this is all leased land and not a portion of. Two separate tax bills will be sent to the lessee’s, one for the leased land and one for the building/s on the leased land.
A correct Errors and omissions certificate will be asked of Roger Kilburn, district supervisor.
Tom LaBombard was in the Town Clerk’s office on Saturday (11/19/2011) and spoke to Michele Murray.
Michele Murray had discussion; Tom LaBombard came into town office and requested his lister card on the Sunset View property. Debbie faxed the lister card to the office. Tom LaBombard stated; he is not going to back down from this situation. As Tom was leaving he stated; maybe I should bring a shotgun to the lister meeting.
Spaulding had discussion; we probably should not just ignore this comment/threat.
Board agreed to contact Grand Isle Sheriff Department to inform of the comment/threat made.
Debbie had discussion; the State Statue binds the town to get this situation cleaned up without bias. Debbie will get the grievance notice in the mail and the meeting posted.
Stata had discussion; will contact Sheriff Ray Allen to inform. Debbie will contact Shirley LaBombard.
Larvey made a motion to add to the 2011 Grand List school lot #82, fifty (50) acres as taxable and to send Thomas LaBombard, et al. Change of appraisal notice for 45.57 acres for 2011 Grand List, 2nd by Spaulding, all in favor.
Stata had discussion; LaBombard will only be taxed on 45.57 acres, not 50 acres. The total of 50 acres will be on the Grand List under leased land, the remaining acres will be taxed to 5 persons.
Town of Isle La Motte
Select Board Meeting-Special Meeting-School lot
November 22, 2011/page 2.
Spaulding made a motion to notify Smith, Forey, Bourgeois, Creller and Sinnamon, to inform them they are possibly on leased land, 2nd by Larvey, all in favor.
Larvey made a motion to adjourn at 9:47 AM, 2nd by Spaulding, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________
Rustam Spaulding________________________________________________
Art Larvey______________________________________________________
Approved on____________________________________________________
Town of Isle La Motte
Select Board Meeting
November 2, 2011
Town Hall/6:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby, Barb Larvey-Recreation Department Chair, Barbara Callahan-Trustee of Public Funds, Peter Murray, John Yaratz, Paul Hinman, Sharon Hinman, Marilyn Lagrow
The meeting was called to order on November 2, 2011 at 6:00 PM by Chair Stata.
1. Additions to Agenda:
Barbara Callahan added, Trustee’s of Public Funds Discussion
Debbie Spaulding added, LaBombard Property & School Lot
Both additions added to Other Business
2. Grand Isle Sheriff Department Visit: No Sheriff
3. Warrants For Payroll and Payables:
Payroll dated 10/14/2011, Larvey signed for $1,312.83
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 10/19/2011, Larvey signed for $75.52
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 10/28/2011, for $1,305.29
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payroll dated 10/29/2011, for $471.79
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Payable dated 10/6/2011, Larvey signed for $114,091.65
This payable to Pike Industries was tabled from last board meeting to check on contract price.
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Payable dated 10/19/2011, Larvey signed for $3,648.81
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payable dated 11/2/2011 for $6,579.19
Spaulding made a motion to approve the payable, 2nd by Larvey, all in favor.
The Treasurer provided the board with the monthly budget report.
Betsy had discussion; FEMA money has arrived.
The school has not billed the town the $13,000.00 for the use of the school.
Town of Isle La Motte
Select Board Meeting/November 2, 2011/page 2.
4. Minutes of October 5, 2011
An error in the minutes; Larvey made a motion to adjourn the meeting, 2nd by Larvey, all in favor.
Correction made to the minutes and initialed; Larvey made a motion to adjourn the meeting, 2nd by Spaulding, all in favor.
Spaulding made a motion to approve the minutes as corrected, 2nd by Larvey, all in favor.
Stata had discussion: after 20 years there is no compensation owed to Tom LaBombard in reference to the Landfill.
Spaulding states; the paperwork states this.
Stata will communicate this to Tom LaBombard.
Larvey had discussion; has met with Terry Anderson to do paperwork on the landfill; wrap up the continuation of monitoring the landfill.
5. Road Commissioner Report:
a. FEMA update
Larvey had discussion; monies from FEMA have arrived. The check was approx. $257,000.00.
Town is still owed approx. $45,000.00 by the State of Vermont. The State will not pay this until all the work is completed. One job will be done in the spring of 2012.
$10,000.00 will come from the Federal Highway Administration, should receive in summer of 2012.
Larvey will provide figures of money received/due to receive, and the expenses occurred by budget discussion.
The shelves have been built by Bonneville Brothers for a cost of $540.00. Items need to be put back and some items need to go to special trash collection.
Stata stated; a phenomenal job has been done by Larvey and Yaratz during the high water.
6. National Flood Insurance-Discussion/Act:
Stata had discussion; Cathy Tudhope, Patrick Shea & George & Christine Salembier sent the board correspondence (desire) in reference to the National Flood Insurance Program.
Stata read the draft and is as follows:
Select Board-Town of Isle La Motte, Vermont Resolution of Intent to Join the National Flood Insurance Program
WHEREAS, certain areas of the Town of Isle La Motte (the community) are subject to periodic flooding and flooding-caused erosion that may cause serious damage to structures within said areas; and,
WHEREAS, flood insurance is available to owners of structures throughout the community through the National Flood Insurance Act of 1968; and,
WHEREAS, through participation in the National Flood Insurance Program (NFIP) the community may qualify for grant funds to mitigate existing risks to public investments, and qualify for disaster aid; and,
Town of Isle La Motte
Select Board Meeting/November 2, 2011/page 3.
WHEREAS, this Select Board is committed to not increasing the risk to residents, structures and public investments already in high risk areas; and,
WHEREAS, this Select Board recognizes that final intent to join the NFIP rests with the voters of the Town of Isle La Motte;
WHEREAS, this Select Board, if so directed by the voters of the community, is committed to acting as enabled under Vermont State Statutes 10 VSA Chapter 32, and to adopt only those specific land use regulations under 24 VSA Chapter 117 that are applicable to the NFIP program to protect public health, safety and welfare; and,
WHEREAS, this Select Board, if so directed by the voters of the community, will appoint and support an administrative officer and effectively administer hazard area bylaws implemented as necessary so as to meet or exceed the requirements to qualify for the NFIP.
The Select Board of Isle La Motte hereby adopts to resolution of intent to join the National Flood Insurance program
Date Adopted: 11/02/2011
Spaulding made a motion to adopt the resolution, 2nd by Larvey, all in favor.
Spaulding made a motion to appoint Paul Hinman as administrator officer, 2nd by Larvey, all in favor.
Other discussion; Paul Hinman-benefits and requirements
7. Tom LaBombard
a. Beavers on Main Street
Stata had discussion; the beavers have done damage between LaBombard and Senesac property. Tom LaBombard submitted an invoice for cleaning the flooded ditch to remove the beaver dam.
Board agreed; the invoice will not be paid.
Stata suggests; someone look at the area in question, the Town is required to maintain the ditch.
Spaulding had discussion; the Town does not have a policy to pay work that has been done in the Town without prior discussion.
8. Cartographic Associates-Annual Contract:
Spaulding made a motion to approve the one year contract with Cartographic for $1,500.00, 2nd by Larvey, all in favor.
Stata suggests contacting Cartographic Associates to request a 5 or 3 year contract.
Debbie Spaulding will make the contact.
9. Clerk/Treasurer Report:
Betsy had discussion;
A daily log is being kept in the office and will be shared monthly with the Select Board.
Cathy Tudhope is trained on the monthly bank reconciliation and doing a good job. This is the third set of eyes in this area.
Alton James will be installing a new heating system on November 14, 2011.
Communications with Ember’s Garden on the hours the Town office is open.
Town of Isle La Motte
Select Board Meeting/November 2, 2011/page 4.
Cash flow; $614,000.00-checking account and money market.
2nd installment of taxes will be coming in; approx. $655,000.00 is anticipated, less an estimated $80,000.00 will not be collected and turned over to the delinquent tax collector.
A payment of $696,687.00, first part of December will be paid to the Education Tax.
One of the Town Proceeding Books will be restored. Money was budgeted to cover this cost.
Betsy has a quote to microfilm the records, discussion at budget time.
Secretary of State had a Transparency Tour, Betsy attended a meeting in St. Albans. Discussion; open meeting and open records.
Betsy had discussion; no one has ever come into the Town office to request a record that has not been provided.
St. Amadeus has requested to leave a red barrel out at the Town Hall, assume for Toy’s for Tot’s. Board agreed to allow the red barrel for donations.
Other discussion; Barbara Callahan
10. Lister Fund-Discussion:
Debbie Spaulding had discussion; Betsy put the fund together; expenditures starting in 2001 to present. Betsy stated; at end of fiscal year the lister fund will be separate, this project was suggested by Angolano & Company, CPA.
11. Other Business:
Trustee’s of Public Funds-Barbara Callahan;
Barbara had discussion; the Trustee’s have had discussion, help the Town to raise funds.
The Trustee’s question; who should get the funds generated from Town owned land, the Trustee’s or the General Fund.
Suggestions; 25.6 acres in the back of Brother’s camp could be leased during hunting season using an auction method. A wind turbine is another suggestion.
Suggestions; 42 acres on West Shore of wooded land could be groomed or harvested.
Suggestion; 170 feet of lakefront on West Shore could be rented out for summer, possibly a public beach area.
Suggestion; another lot of 50 acres.
Spaulding states; all of this has been discussed through the years.
Stata states; this whole process has been looked into, a lot of money has been spent in the past doing so. Stata suggests the Trustee’s of Public Funds look into this.
Larvey requests the total amount of acres owned by the Town. Debbie Spaulding will provide this information for Larvey.
Town of Isle La Motte
Select Board Meeting/November 2, 2011/page 5
LaBombard Lots:
Debbie Spaulding had discussion; Tom LaBombard thought he was paying taxes on the School lot. Tom LaBombard has not been paying taxes on the School lot.
Debbie and Betsy have determined that Tom LaBombard owns 58 acres and not 80 acres. Debbie stated; this is sloppy work done by Nyberg & Purvis (tax map). Tom LaBombard requests; his tax bill for this year be adjusted to show the correct acres.
Debbie states; the property cards have been corrected and the tax map will be corrected, Tom LaBombard property is now assessed at $118,000 from $142,000, the correct acreage is 58.22 acres from 80.5 acres.
Spaulding made a motion to cover the fore mentioned acreage, 2nd by Larvey, all in favor.
Debbie Spaulding will adjust Tom LaBombard November 2011 tax bill.
Town Hall Work:
Stata had discussion; Ember’s Garden has found less damage to the sills than thought. New furnace will be installed this month.
$19,000.00 has to be spent on the project before seeking reimbursement.
Windows will be ordered, this ok was given last year by the board.
All work has to be completed by March 2012.
Scott Newman suggests using Liberty Gas as the gas provider.
Larvey suggests; Scott Newman shop around for pricing for gas and check with insurance carrier on the installation of the gas tank.
Spaulding made a motion to adjourn at 7:37 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________
Rustam Spaulding_______________________________________________
Art Larvey_____________________________________________________
Approved on___________________________________________________
Town of Isle La Motte
Select Board Meeting
October 5, 2011
Town Hall/6:00 PM DRAFT
Members present: Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Paul Hinman, Cathy Tudhope, Marilyn Lagrow, John Littlefield, John Yaratz
The meeting was called to order at 6:00 PM by Spaulding.
1. Additions to Agenda:
Spaulding moved #7-Road Commissioner Report to under #2.
2. Grand Isle Sheriff Department Visit: No Sheriff present.
7. Road Commissioner Report:
Larvey had discussion; The roads have been paved. A top coat will be applied to the marsh road in the spring. The level of the new road is approx. 102.50-102.80 feet.
Culvert replaced by Abair’s on East Shore Road.
Culvert replaced on West Shore Road.
Stone at S curves has been tailored in.
Salt and sand purchasing is in discussion. Charp Rental would like to be the supplier of the salt and sand.
Larvey suggests using two suppliers.
Larvey had discussion; Storm Water Mitigation; Ms. Brown has had her work reviewed by her peers. Jay Buerman will contact Ms. Brown addressing the concerns.
Larvey had discussion; Keith Bonneville has submitted a bid for approx. $700 for shelving installed in the salt shed. After review of shelves with John Yaratz; less shelves will be needed, therefore the price will be less. The project will start in a week or so.
3. Warrants for Payroll and Payables:
Payroll in the amount of $2,872.01 signed by Larvey on 9/22/2011
Larvey made a motion to ratify check warrant report for $2,872.01, 2nd by Spaulding, all in favor.
Payroll in the amount of $1,192.07 signed by Larvey on 9/28/2011
Larvey made a motion to ratify, 2nd by Spaulding, all in favor.
Payroll in the amount of $1,484.12 signed by Larvey on 9/16/2011
Larvey made a motion to ratify, 2nd by Spaulding, all in favor.
Payable in the amount of $13,396.00 signed by Larvey on 9/22/2011
Larvey made a motion to ratify the amount of $13,396.00, 2nd by Spaulding, all in favor.
Payable in the amount of $7,378.84 signed by Stata, no date.
Larvey made a motion to ratify, 2nd by Spaulding, all in favor.
Town of Isle La Motte
Select Board Meeting/October 5, 2011/page 2.
Payable in the amount of $161,990.86
Larvey questions the amount of the payment to Pike Industries, does the quote match the amount of the payment.
Spaulding made a motion to approve the amount of the warrant, less $114,091.65 payable to Pike Industries, 2nd by Larvey, all in favor.
4. Minutes of September 7, 2011:
Larvey made a motion to approve the meeting minutes of 9/7/2011, 2nd by Spaulding, all in favor.
5. Tom LaBombard:
a. Beavers at ditch on School Street; Spaulding nor Larvey have no discussion.
b. School lot ownership; Debbie Spaulding had discussion; not finished with the research.
c. Payment for lease on capped dump; Betsy Howland had discussion; State renewed for five (5) years just recently. 20 years have passed; a payment is no longer required. Landfill closed in 1991. A lump sum was paid that covered 20 years in the beginning.
Larvey had discussion; a meeting is scheduled with Terry Anderson; information on the reasons the landfill would continue to be monitored.
6. FEMA National Flood Insurance-Discussion/Act:
Paul Hinman had application discussion.
Spaulding had discussion; a standard resolution has been prepared.
Marilyn Lagrow had discussion; question; is there a flood level in the resolution, Spaulding answer, No.
Spaulding states; the resolution does not become effective for one month.
Larvey states; has to read the State Statute that pertains to the resolution before signing. Larvey states; has a responsibility to the community to read the State Statute before signing.
Spaulding states; this agenda item will be tabled.
Other conversation; Cathy Tudhope, Marilyn Lagrow
8. Other Business: No other business.
Larvey made a motion to adjourn the meeting at 6:35PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Rustam Spaulding______________________________________________________
Art Larvey____________________________________________________________
Approved on__________________________________________________________
Town of Isle La Motte
Select Board Meeting
September 7, 2011
Town Hall/6:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland- Town Clerk & Treasurer, Debbie Spaulding-Lister, Barb Larvey-Recreation Department Chair, Betty Lockerby, John Yaratz, Peter Murray, Grand Isle Sheriff-Ray Allen
The meeting was called to order at 6:00 PM on September 7, 2011 by Chair Stata.
1. Additions to Agenda:
Larvey added; Select Board Frequency Meetings-Other Business
Spaulding added; National Flood Insurance Program-Other Business.
Betsy Howland added; Swamp beside Town Hall-Other Business.
2. Grand Isle Sheriff Department Visit; Ray Allen had discussion; question-when will the temporary road in the marsh become two lanes?
Larvey had discussion; plan to start the work next week.
John Yaratz had discussion; unforeseen issues with the culvert on West Shore Road, when culvert work is finished on the West Shore, Larvey plans to move forward.
Larvey had discussion; work on the marsh road should start next week.
Board had no questions or concerns for the sheriff.
Ray Allen had nothing to report to the board.
3. Warrants for Payroll and Payables:
Payroll in the amount of $1,410.97, Larvey signed on 8/31/2011
Spaulding made a motion to ratify, 2nd by Stata, all in favor.
Payable in the amount of $10,443.51
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Betsy provided the board with the monthly budget report.
4. Minutes of August 17, 2011
Larvey made a motion to approve the Select Board Minutes of August 17, 2011, 2nd by Spaulding, all in favor.
5. Road Commissioner Report:
Larvey had discussion; calculations have been received from FEMA for all mitigation work except for the marsh road, McEwen property, project on East Shore Road.
The amount is $63,500 which will increase after some adjustments.
All mitigation work will not go out for bid process.
Pike will begin paving on September 21, 2011, Quarry Road and Main Street from Noble’s Hill to approx. Bruce Noble barn.
Stata had discussion; Millard residence on East Shore Road needs to be looked at, erosion problem.
Town of Isle La Motte
Select Board Meeting/September 7, 2011/page 2.
Larvey had discussion; having further discussion on the project on West Shore Road near Maas residence. May be using an EZ patch application in this area.
6. Bottle Dump-West Shore Road-Discussion: Stata had discussion; next door to Loon’s Landing is what appears to be an old bottle dump. From the bank out 30 feet is full of bottles, including bottles in the water. Medical bottles and one medical needle have been found.
Spaulding states; the bottles are not in the town right of way.
Larvey suggests; call hazmat.
Other discussion; Michele Murray, Debbie Spaulding
Stata will contact the landowner.
7. Other Business:
Select Board Meeting Frequency: Larvey suggests; meeting once monthly, board agreed.
National Flood Insurance Program: Spaulding had discussion; information has been received from Vermont Department of Conservation relating to the meeting on August 17, 2011. Board will review the documents.
Swamp beside Town Hall: Betsy had discussion; standing water next to Town Hall. Drinking water in bathroom is very dirty.
Spaulding had discussion; a plumber and excavator are needed to look for the leaking pipe.
John Yaratz and Pete Murray will look into the situation.
Spaulding made a motion to adjourn at 6:55 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding_______________________________________________
Art Larvey_____________________________________________________
Approved on___________________________________________________
Town of Isle La Motte
Select Board Meeting
August 17, 2011
Isle La Motte Elementary School/6:00 PM
Members Present: Rustam Spaulding & Art Larvey DRAFT
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, William Howland, Barb Larvey-Recreation Department-Chair, Joyce Tuck, Betty Lockerby, Ann McKay, Cathy Tudhope, June Disarm, Marilyn Lag row, Paul Hindan, Sharon Hindan, Christine & George Salem bier, Rebecca Pfeiffer-Vermont DEC-Floodplain Management, Catherine Dimitruk-Northwest Regional Planning, Antoinette Maas, Monte Maas-Town Constable, Mary Jane Tiedgen, Barbara Callahan, John Yaratz
The meeting was called to order by Rusty Spaulding at 6:00 PM.
1. Additions to Agenda:
Spaulding added; Solid Waste special collection on September 10, 2011 at Isle La Motte Elementary School
2. Grand Isle Sheriff Department Visit: No Sheriff
3. FEMA-Flood Insurance Program-Discussion: discussion after 4 & 5
4. Warrants for Payroll and Payables:
Payroll warrant in the amount of $1,438.87
Larvey made a motion to accept, 2nd by Spaulding, all in favor.
Payable in the amount of $43,461.40
Larvey made a motion to approve the payable in the amount of $43,461.40, 2nd by Spaulding, all in favor.
5. Minutes of August 3, 2011-Special Meeting-Champlain Byway-Public Hearing
Minutes of August 3, 2011
Larvey made a motion to approve the Special meeting minutes of August 3, 2011, 2nd by Spaulding, all in favor.
Larvey made a motion to approve the minutes of August 3, 2011, 2nd by Spaulding, all in favor.
3. FEMA-Flood Insurance Program-Discussion:
Rebecca Pfeiffer-Vermont Department of Environmental Conservation-Floodplain Management had discussion;
The flood program is a voluntary program.
Anyone in the community can join the program and purchase the flood insurance.
The Marsh area and any lake property are considered “the flood plain”.
FEMA flood regulations is at a minimum of 102 feet, the town can regulate to a higher level.
A flood hazard administrator would be appointed by the Select Board; the State of Vermont Floodplain Management would be available to the administrator.
Town of Isle La Motte
Select Board Meeting/August 17, 2011/page 2.
The State of Vermont provides additional monies/grants if a town is enrolled in the program.
To join the program the Town would need to pass a resolution to adopt a flood hazard bylaw to only apply to the floodplain.
Other conversation; Paul Hinman, Sharon Hindan, George Salembier, Christine Salembier, Monti Maas, Antionette Maas, Mary Jane Tiedgen, Marilyn Lagrow,
102 feet minimum would apply to new construction and major renovations in the floodplain areas.
Second homes would be included in the program.
Those that have a pre-existing structure are considered a Pre-map firm, floodplain structure level is grandfathered, the rate would be rated on the risk.
A resident in the program cannot be dropped for filing a claim or many claims.
Any extra 2 ½% would be received from the State of Vermont, providing a declaration is declared for monies spent.
A declaration does not have to be declared in order to make a flood claim.
Spaulding requests an outline on how/where to proceed/process from here, and a summary of this discussion from Rebecca Pfeiffer.
6. Road Commissioner Report:
a. FEMA Update: Larvey had discussion; in the next two weeks jobs on the list will be completed.
Larvey had discussion; Culvert on West Shore Road will be installed, steel plates removed after Labor Day weekend. After the culvert is installed, the temporary road in the marsh will be closed for reconstruction. FEMA will pay for the road to be raised to 102 feet. In the spring the road will be paved.
September 20, 2011 Pike Industries is scheduled to pave Quarry Road and the section from Noble’s Hill Road to approx. Bruce Noble’s barn on Main Street.
Work on the S curve, Light House Point Road repair will start after Labor Day weekend.
East Shore and West Shore rock removal will be done off and on throughout the fall months.
FEMA agrees to pay $17,500.00 for the traffic lights at the marsh road.
An impact fee of $90,000 has been waived by Wetlands agency
Town of Isle La Motte
Select Board Meeting/August 17, 2011/page 3.
Other conversation; Monti Maas
Larvey had discussion; a stretch of West Shore Road that has holes and undermining will be removed and redone
b. Traffic survey/Speed Limit Survey-Update: Larvey had discussion; this will be addressed in 2012.
A few signs will be placed where needed for now.
c. Storm Water Mitigation-Update: No update.
Larvey had discussion; would like the road side mowing time frame of September 1-15th, waived, the road in the marsh should come first.
John Yaratz states; he can do the mowing sooner than the time frame.
Larvey made a motion to waive the time frame for this fall on the cutting with the objective to try to do it earlier, so it does not interfere with the road work in the marsh, 2nd by Spaulding, all in favor.
7. Champlain Byway Resolution-discussion-sign resolution:
Spaulding states; the resolution is a draft.
Larvey made a motion we approve the byway resolution, 2nd by Spaulding, all in favor.
Shawn Cheeny had discussion; owns the property where the turnaround is at the marsh.
Larvey states; the turnaround will be removed from his property, mid September.
Cheeny had discussion; a piece of culvert was purchased but never installed on Main Street and Shrine Road from back in 2008 and 2009.
Cheeny had discussion; interest charged on property tax bill, tax bill being sent to a different address.
Spaulding suggests; Mr. Cheeny speaks with a lister, the Select Board cannot help with this issue.
Debbie Spaulding states; would be happy to discuss this tax issue at a different time.
Larvey made a motion to approve the Solid Waste Management District; authorization to move the location of the pick up to the Elementary school, 2nd by Spaulding, all in favor.
Larvey made a motion to approve the Vermont Electric Cooperative to perform the work described in the town right of way, on town highway #2, 2nd by Spaulding, all in favor.
Larvey made a motion to adjourn at 7:25 PM, 2nd by Spaulding, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Rustam Spaulding________________________________________________
Art Larvey______________________________________________________
Approved on____________________________________________________
Town of Isle La Motte
Select Board Meeting
August 3, 2011
Town Hall/7:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby, Barb Larvey-Recreation Department Chair, Pat Trechman, Ms. Treckman, John Yaratz
The meeting was called to order at 7:20 PM on August 3, 2011 by Chair Stata.
1. Additions to Agenda:
Spaulding added; waste pickup. Larvey added; update
2. Grand Isle Sheriff Department Visit-No Sheriff
3. Warrants for Payroll and Payables:
Spaulding made a motion to approve payroll in the amount of $1,542.31, 2nd by Larvey, all in favor.
Spaulding made a motion to ratify the payable in the amount of $100.00, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the payable in the amount of $6,219.66, 2nd by Larvey, all in favor.
Larvey question; how much longer will the town pay for flood trash removal at the transfer station.
Stata will contact Drummac to discontinue this service.
Betsy provided the monthly budget report. Betsy states; town hall fuel budget will go over quite a bit as well as the salt and sand.
4. Minutes of July 20, 2011
Larvey made a motion to approve the minutes of July 20, 2011, 2nd by Spaulding, all in favor.
5. Road Commissioner Report:
Larvey had discussion; Marsh Road; final drawings for the elevation of the road has been sent to the Corps of Engineers. The Corps of Engineers have stated; there will be no impact fee, no wetlands restoration and no permitting.
a. FEMA-Update; Larvey had discussion; a meeting is scheduled with FEMA tomorrow, Larvey and Yaratz plan to talk to FEMA about West Shore Road culvert, Marsh Road and East Shore Road.
East Shore Road culvert was worked on this week.
Mrs. Jeffery telephone to inform; traffic signs are located at their residence.
Stata questions; is there a cost estimate to do the Marsh Road project.
Larvey had discussion; there should be enough materials to do the project, machine time will be a cost.
The road will be paved in the spring.
John LaBarge-Champlain Byway-requests; a letter of approval for the route of the Byway in Isle La Motte.
Town of Isle La Motte/Select Board Meeting/August 3, 2011/page 2.
Larvey had discussion; the FEMA signup sheet is working, all names on sheet have been contacted to date.
Pat Trechman had discussion; was not home when Larvey toured the property. Larvey had discussion; there may be work in the town right of way that may need to be done, do not know when the work may be done. Larvey stated; there does not seem to be any imminent threat to the bank.
Larvey had discussion; more work will be done at the causeway.
Yaratz had discussion; the problem with the culvert near Chet Bromley’s residence; leaves in the culvert.
b. Speed Limit/Traffic Survey-Update: no update
c. Storm Water Mitigation-Update: Larvey had discussion; Jane Brown will be receiving documents from Jay Buerman.
6. Town Hall Restoration-Update: Stata had discussion; the work will start early October.
7. FEMA Flood Insurance-Discussion; Spaulding will contact Anita Bruley to put an article in the Islander (Isle La Motte column) for the meeting on August 17, 2011.
Betsy and Michele met with a represenative from the FEMA Flood Insurance program.
Stata has read all the literature. Spaulding and Larvey will read the literature.
8. Masonic Sign at Island Entrance-Discussion: Board agreed to allow sign at entrance.
9. Other Business: Spaulding had discussion; Hazard Waste pickup; the location for the pickup has to be moved to the school, waiting for the School Board to get back to Joyce Tuck.
Larvey had discussion; meeting with Dick Thayer on Thursday. Grants have been used to hire unemployed persons to work on flood related jobs for $10.00-$14.00 per hour rates, depending on projects. A list of workers will be given to the town.
Debbie Spaulding had discussion; Bernadette Fleury requests; the Select Board be made aware that persons are turning around on her property over the septic tank.
Stata requests; chloride applied to the West Shore Road, Larvey will take care of.
Spaulding made a motion to adjourn at 8:20 PM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________
Rustam Spaulding_______________________________________________
Art Larvey_____________________________________________________
Approved on___________________________________________________
Town of Isle La Motte
Select Board Meeting-Special Meeting-Champlain By-Way Public Hearing
August 3, 2011/Town Hall/6:00 PM
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Betty Lockerby, Barb Larvey-Recreation Department-Chair, Karen McCloud-Byway Council member, John La Barge-State of Vermont Byway Project Manager, Vicky Tebbetts-Byway Council member, Linda Fitch, Barbara Callahan, Claire Durand, Robert McEwen, Gloria McEwen, John Yaratz, Ruth Wallman-Lake Champlain Islands Chamber of Commerce, Carol Bemmels, Pat Trechman, Ms Trechman, Matthew Langham-Byway Council member, Lew Sorenson-Byway Council member
The meeting was called to order at 6:05 PM on August 3, 2011 by Chair Stata.
1. Champlain Byway Public Hearing
Vicky Tebbetts had discussion; the council is meeting to discuss and vote on Isle La Motte becoming a part of the Champlain Byway.
John LaBarge had discussion; every state is involved in a Byway except Texas.
Vermont added three Byways in the past three months.
John passed out a Byway map of the state.
Grants can be applied for once a Byway is applied for. Grants can be used for; State and Tribal programs, corridor management plans, safety improvements, byway facilities, access to recreation, resource protection, interpretive information and marketing programs.
Other conversation; Carol Bemmels, Bob McEwen
John LaBarge had discussion; a local committee from the town can be formed to work with the council.
The decision to join the Byway is decided by the local people of the town.
Ruth Wallman had discussion; the Chamber of Commerce through the Byway program has a great resource in way of the Byway map.
Two portable toilets will be constructed this year and placed in the islands.
Linda Fitch had discussion; bicyclists, island of sustainability, new business’s on the island.
Stata suggests hearing from the community as to the Byway route.
Other conversation; Linda Fitch, Carol Bemmels, Bob McEwen, Gloria McEwen
It was determined/voted; the Byway route in Isle La Motte would be; route 129, turn onto Shrine Road, down West Shore Road, up Main Street to Quarry Road as a spur to Goodsell Ridge, continuing up Main Street to School Street, School Street as a spur, continuing up Main Street, off of the island.
Town of Isle La Motte
Select Board Meeting-Special Meeting-Champlain Byway Public Hearing
August 3, 2011/Town Hall/6:00 PM/page 2.
Vicky Tebbetts had discussion; only town non-profits would be eligible for grants. Only non-profits would be eligible for mention on any State Byway map.
A town represenative will be appointed to work with the council for a grant to create a map of the Isle La Motte Byway.
Matthew Langham had discussion; Promoted Byway; a website that covers the entire Byway. The website includes separate town links that will include the town resources.
Two Byway signs per town.
Motion to adjourn the public portion of the meeting, 2nd by Lew Sorenson, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________________
Rustam Spaulding________________________________________________________
Art Larvey______________________________________________________________
Approved on____________________________________________________________
Town of Isle La Motte
Select Board Meeting
July 20, 2011
Town Hall/6:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barb Larvey-Recreation Department Chair, Paul Zera, Bob McEwen, Gloria McEwen, John Yaratz-Road Coordinator
The meeting was called to order at 6:05 PM on July 20, 2011 by Chair Stata.
1. Additions to Agenda:
Spaulding added; lights on Marsh Road to Road Commissioner Report
2. Grand Isle Sheriff Department Visit: No Sheriff
3. Warrants for Payroll and Payables:
Payroll in the amount of $1,577.86
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
Betsy stated: Cathy Tudhope is a new employee and will be doing the monthly bank reconciliation.
Payable dated 7/16/2011 in the amount of $650.00 signed by Larvey.
Spaulding made a motion to affirm, 2nd by Stata, all in favor.
Payable dated 7/20/2011 in the amount of $12,275.08.
Larvey stated; an invoice to replace lost radio; does not know if FEMA will cover.
Stata stated; the radio was lost on the town’s watch.
Spaulding made a motion to approve, 2nd by Larvey, all in favor.
4. Minutes of July 6, 2011
Minutes of July 8, 2011
Spaulding made a motion to approve the minutes of July 6, 2011, 2nd by Larvey, all in favor.
Spaulding made a motion to approve the special meeting minutes of July 8, 2011, special meeting-approve audit, 2nd by Larvey, all in favor.
5. Road Commissioner Report:
a. FEMA update:
Larvey had discussion; FEMA toured the project areas.
Larvey met with FEMA to review the emergency costs. The dates are April 23, 2011 to May 9, 2011.
The final amount for the emergency costs for the time period will be approx. $219,000.00.
Stata had discussion; suggests a list of areas and homeowners names of all of the erosion areas that the town may be liable for. This list can be checked by the homeowners to determine if they are on this list. An article will go into the Islander informing these homeowners that a discussion will be held.
Town of Isle La Motte/Select Board Meeting/July 20, 2011/page 2.
Spaulding states; FEMA will not cover anything outside of the road right of way of 24.9 feet.
Larvey had discussion; John Yaratz will be meeting with FEMA next week, will get more of a feel as to moving forward.
John Yaratz stated; all homeowners on East Shore have been contacted.
Larvey had discussion; a boat ride to video the lake shore erosion/flood related will be set up with Pete Murray.
Pat Trechman had discussion; requests a decision be made so she can start work on her property to stabilize the bank. An appointment will be made to check on Pat’s property.
Bob McEwen had discussion; requests an appointment to have his property looked at, an appointment will be scheduled.
Larvey suggests; McEwen and Trechman contact John Yaratz to set up an appointment to look at the property. Larvey will write up a message for the Islander requesting; homeowners with concerns will have appointments set up for a site visit.
Larvey had discussion; the causeway to the center of town is considered a major connector road, FEMA will not cover the expense of the causeway. The State-Federal Highway Commission will cover the expense of this area up to 100% of the emergency cost and 80% of the mitigation work.
Bob McEwen requests conversation on the temporary marsh road.
Larvey had discussion; a plan is to raise the road to approx. 102 feet with two lanes, 800 feet long. Materials used to make the temporary road will be used for the road. If the road is built, it would be paved next year.
Stata had question; other summer maintenance work scheduled:
Larvey had discussion; holes in the road near Maas’s residence will be discussed at next FEMA meeting.
Larvey had discussion; paving, there may be other areas that need to be fixed/paved, Pike is held off.
Stata; suggests getting on the Pike paving schedule.
Stata had discussion; can the School Street Depot area be used for materials storage. Yaratz states; the area is not big enough to store all materials.
b. Speed Limit/Traffic Survey-Update: tabled
c. Storm Water Mitigation-Update: tabled
d. Marsh Road Lights:
Spaulding had discussion; another light has been installed today. One light has been vandalized, we do not know the cost of the damaged light as of yet. Spaulding suggests closing the road if vandalism to the lights is going to continue.
Yaratz suggests closing the road.
Stata suggests; close the road by the weekend.
If the temporary road in the Marsh is closed the following has to take place: holes in the road by Maas’s residence will be temporarily filled with cold patch, detour signs will be purchased, steel plates will be
Town of Isle La Motte/Select Board Meeting/July 20, 2011/page 3.
removed on West Shore Road, and the West Shore Road where Cedar Ledge Builders is working will be cleared.
Spaulding will check the lights in the morning.
Larvey and Yaratz will meet in the morning to continue with the plan to close the road.
Stata states; VTrans is coming to pick up the road signs that were borrowed, all signs need to be located and brought to the fire station.
6. Penalty on Tax Bills-Late HS-131 Filings:
Debbie Spaulding had discussion; in the past the State of Vermont penalized homeowners that filed HS-121 late. The state is leaving the penalty up to the towns. The Select Board can choose to penalize the homeowner on an individual basis, penalty of 3 or 8%, or can waive the penalty.
Spaulding made a motion to waive all late filing penalties for the HS-131 until there is a chance to look at them all again, 2nd by Larvey, all in favor.
7. Town Hall Restoration Project-Update:
Stata had discussion; Dave Maxfield has been contacted; request to oversee the project and draft up a contract for the job, have not heard back from Dave.
Larvey had discussion; have talked to Dave Maxfield. Dave is willing to oversee the project.
8. Set Administration Pay-FEMA Hours:
Michele had discussion; hours need to be submitted for work done during and after the flooding. Board agreed to Assistant Clerk rate of $16.00 per hour.
9. Other Business:
a. Picnic table near bridge:
Debbie Spaulding had discussion; Larvey and Selby Turner removed the old picnic table from the causeway. Ember Boyle and Debbie Spaulding will build a picnic table in memory of family members that have been lost most recently. Board approval.
Betsy suggests moving the “Welcome to Isle La Motte” sign to higher ground.
John Yaratz will move next time near the sign with the excavator.
Spaulding made a motion to adjourn at 7:58, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata_____________________________________________________________
Rustam Spaulding_______________________________________________________
Art Larvey_____________________________________________________________
Approved on___________________________________________________________
Town of Isle La Motte
Select Board Meeting/Special Meeting-Approve Audit Report
July 8, 2011
Town Hall/9:00 AM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Tyler English
The meeting was called to order by Chair Stata at 9:05 on July 8, 2011.
1. Approve Audit Report
Betsy had discussion; one incident occured during a download from the State; this report was not printed at the time of the download.
Betsy had discussion; a recommendation by Angelano; the treasurer should be the only person to access the grand list. Betsy does not agree with this recommendation.
Betsy had discussion; Angelano reported that entries were made to the general ledger after the bank reconciliation was done. Betsy states; this is not an accurate statement. Betsy states; the January bank reconciliation was not reconciled until February due to a management issue. An adjustment needed to be made to the general ledger of a bank charge that appeared on the January bank statement that was being reconsililed in February.
Betsy had discussion; Angelano requests; handwritten changes can be made to the draft document and faxed to the office.
Betsy had discussion; Angelano suggests the lister fund have an accurate opening balance. Angelano suggests this be done by the Town Auditors.
Spaulding made a motion to approve the draft as changed, 2nd by Larvey, all in favor.
Betsy will provide a check list of all checks and balances for the town records.
Betsy states; Cathy Tudhope will be doing the bank reconciliation.
Spaulding made a motion to adjourn at 9:31 AM, 2nd by Larvey, all in favor.
Respectfully submitted: Michele Murray-Select Board Clerk
Steve Stata____________________________________________________
Rustam Spaulding______________________________________________
Art Larvey____________________________________________________
Approved on__________________________________________________
Town of Isle La Motte
Select Board Meeting
July 6, 2011/Town Hall/6:00 PM DRAFT
Members present: Steve Stata, Rustam Spaulding & Art Larvey
Others present: Michele Murray-Select Board Clerk, Betsy Howland-Town Clerk & Treasurer, Debbie Spaulding-Lister, Barb Larvey-Recreation Department Chair, Allen Hall, Brenda Delude, Cathy Tudhope, Paul Hinman, Sharon Hinman, John Littlefield, Betty Lockerby, John Yaratz, Steve Reeve-Auditor, Sam Gibson, Phyllis Satink, Barbara Callahan, Bill Lawrie, Marilyn Bryant Lagrow, George Salembier, Christine Salembier, Tom Brennan, Diane Brennan,
The meeting was called to order by Chair Stata at 6:00 PM on July 6, 2011.
1. Additions to Agenda: none
2. Grand Isle Sheriff Department Visit: No Sheriff
3. Solar Generated Power-Guest Speaker-Brian Regan: Not present at time of agenda.
4. Act on Flood Insurance Program Petition: Stata read the petition: The undersigned legal voters of the Town of Isle La Motte, County of Grand Isle, Vermont hereby petition the select board to take immediate necessary steps to reinstitute the town of Isle La Motte as a participating town in the National Flood Insurance Program (NFIP)
According to March 16, 2011 letter from Federal Emergency Management Agency (FEMA), “Local participation in the program is critical to ensuring that the Flood Insurance Rate Map (FIRM) for a community is continually updated. The process for determining whether flood insurance is required for a structure is completed independently of FEMA but is based on the effective FIRM for a community.” “Isle La Motte currently is not participating in the NFIP. Participation in the program is voluntary, and each community must assess its flood hazards and determine whether flood insurance and floodplain management will benefit the community’s residences and economy. There are several ramifications for communities that do not participate in the NFIP, including difficulty in obtaining the flood insurance required for the refinancing of a loan for a structure located in a Special Flood Hazard Area (SFHA) as flood insurance is not available through the NFIP in non-participating communities.
Spaulding had discussion; it is understood that some sort of town planning has to be in place for the program.
Paul Hinman had discussion; FEMA will come out and help with the process.
Stata had discussion; the board has to have a better understanding on how to get into the program, the ramifications, and what the costs are, in order to present the program to the town people in a formal meeting.
Other conversation; Marilyn Bryant Lagrow; financial ramifications to the town: values of properties dropping due to not having flood insurance.
Spaulding had discussion to Marilyn Bryant Lagrow conversation; the lakeshore properties are driving the tax rate up, these properties sell for more than what they are appraised for.
Town of Isle La Motte
Select Board Meeting/July 6, 2011/page 2.
Larvey had discussion; if the town had the National Flood Insurance once then why doesn’t the town have it now.
Betsy could not find any records indicating the town had National Flood Insurance at any time in the past.
Spaulding made a motion to accept the petition, 2nd by Larvey, all in favor.
Spaulding had discussion; the board will look into the National Flood Insurance. The decision is up to the voters of the town and no with the Select Board.
Other discussion; George Salembier, Sam Gibson, Barbara Callahan
5. Warrants for Payroll and Payables:
Payroll dated 6/4/2011, signed by Larvey in the amount of $1,373.23
Spaulding made a motion to ratify the fore mentioned payroll, 2nd by Larvey, all in favor.
Payroll dated 6/18/2100, signed by Stata in the amount of $1,312.83
Spaulding made a motion to ratify the fore mentioned, 2nd by Larvey, all in favor.
Payroll dated 6/11/2011, signed by Larvey in the amount of $271.64
Spaulding made a motion to ratify the fore mentioned, 2nd by Larvey, all in favor.
Payroll dated 7/2/2011, in the amount of $1,399.64
Spaulding made a motion to approve the payroll, 2nd by Larvey, all in favor.
Payable dated 6/15/2011, signed by Larvey in the amount of $29,761.63
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Payable dated 6/29/2011, signed by Larvey in the amount of $15,758.00
Spaulding made a motion to ratify, 2nd by Larvey, all in favor.
Payable dated 7/6/2011, in the amount of $15,336.33
Spaulding made a motion to the payable, 2nd by Larvey, all in favor.
Betsy provided the board with the monthly budget report.
6. Minutes of June 1, 2011
Minutes of June 23, 2011/Special Meeting/Set Tax Rate-FEMA Updates
Spaulding made a motion to approve the minutes of June 1, 2011, 2nd by Stata, all in favor.
Spaulding made a motion to approve the minutes of the special meeting on 6/23/2011, 2nd by Stata, all in favor.
TOWN OF ISLE La Motte
Select Board Meeting/July 6, 2011/page 3.
John Yaratz had discussion; slips from Shelburne Limestone that are sent to the town are not approved by him, these slips are duplicate slips that are given to the haulers. Slips from Shelburne Limestone that are given to the haulers are approved by John.
7. Road Commissioner Report:
a. FEMA Update-discussion:
Larvey had discussion; an informational meeting was attended by Larvey, Spaulding and Yaratz in St. Albans. The documents were signed at this meeting.
FEMA should be contacting the town by end of week to schedule a kick off meeting. FEMA will appoint a federal and a state representative to come work with the town.
The town will be responsible for 12 ½ % of the expense, the State covers 15%, FEMA covers 75%.
Additional photographs are requested from anyone that may have them, contact Betsy or Michele.
Other conversation: Allen Hall requests the bills be scrutinized due to the 12 ½ %.
Allen requests; the amount of reimbursement is the same for all, for the same jobs.
b. Recovery Work Plans-discussion:
Stata had question; the work that still needs to be done and the clean-up work that needs to be done, will this be covered by FEMA.
Larvey states: FEMA will discuss this with the town during the kick-off meeting.
c. Future Work on Main Street-discussion:
Larvey had discussion; Corps of engineers and wetland individuals needs to be involved in this process. Jim Smith is working on three designs, a road built up at 101 feet, 102 feet, and 103 feet. A decision needs to be made before fall.
Other conversation: Allen Hall
Vermont Emergency Relief & Assistance Fund State Share Match Incentives:
Stata had discussion; this document will be signed, will be of no value.
Spaulding made a motion to approve Stata sign and send back in, 2nd by Larvey, all in favor.
d. Pre-flood Plans-Planned work-discussion:
Larvey had discussion; trees have been looked at. Spaulding will help remove some of the trees. The small trees will be removed in next couple of weeks. Road side mowing is completed. Quarry Road and Main Street paving has been put on temporary hold.
John Yaratz states; the shimming on Quarry Road will not make it through the winter.
Stata states; the town should not hesitate to borrow the monies to get this work done. Stata states; we should plan on getting the regular summer work done.
Larvey had discussion; the town many want to transfer the dollars that it would cost to pave Main Street from Yaratz south to Noble’s barn to the new road through the marsh if the town decides to rebuild the road. The town will know more at the kick off meeting.
Spaulding states; after the kick off meeting, important decisions should be made.
Larvey had discussion; we probably will not be getting to the traffic study other than a few band aids, this is not high on the priority list.
Town of Isle La Motte
Select Board Meeting/July 6, 2011/page 4.
Other conversations; Allen Hall
Barbara Callahan had disc